PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
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PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Susie Martin
AGENDA: Call to Order
Approve Minutes
a. June 8, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night
b. Susie Martin – re: Historical Society request
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium
b. Colton Enterprises – re: Stream Alteration Permit Application
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011
d. VT Center for Independent Living – re: FY’09 Annual Report
e. VLCT – re: VLCT News July 2010
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables
l. VLCT – re: VLCT Wellness Incentive Program
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010)
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010)
o. TRORC – re: Minutes of May 26, 2010 meeting
p. VLCT – re: 2010 VLCT Awards Program
q. VTrans – re: Bridge #24 over South Branch of the Tweed River
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right-of-way
s. VLCT – re: Legislative Wrap-Up 2010
Old Business
a. Town Hall – re: painting estimate
b. Town Office Building – re: asbestos test results
c. Town Office Building – re: Clerk of the Works update
d. Town Highway – re: 2009 Bridge Inspection Summary Report
e. Citizen Concern/Complaint – re: Park Place dog issue
Pittsfield Selectboard Minutes page 2
July 6, 2010
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010
c. NEMRC – re: Tax Administration module support
d. Tax Rate – re: setting the tax rate
e. Town Hall – re: rental request
f. Library – re: request to use Town Hall Basement
g. Historical Society – re: request for space in TOB basement
h. Town Property – re: prebuy for 2010-11 heating season
i. Appointment – re: Town Health Officer
j. Town Property – re: request to use Bandstand
Other Business
a. Selectboard – re: next meeting
b. Asst. Town Clerk and Treasurer – re: introduction
Adjourn
Peter called the meeting to order at 5:56pm.
The Minutes of the June 8, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night. Susie said that at a recent Library Board meeting they discussed the status of the library during the building renovation. It was suggested that the books be boxed up and some of them relocated to the alcove in the Town Hall basement where a table could be set up and a smaller version of the library become operational. The hours would coincide with the Town Office’s hours to allow access to the bathroom. The remainder of the basement space would still allow for functions. The Selectboard said that they would consider their request. Susie also said that the Library would like to hold a Movie Night on July 23rd at 6:30. A potluck dessert would be held followed by a movie projected onto a screen on the backstop in the ball field. Popcorn would be available during the movie. In the event of rain, another date would be announced. Discussion. The Board approved the Library’s request for the Movie Night.
b. Susie Martin – re: Historical Society request. Susie said that it was brought up at their last meeting that they would still like to have some space in the new building with storage and display space in the basement. The Board said that they would discuss this later in the meeting.
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium. More information can be found at www.vermontrailsandgreenways.org. This event will be held October 16 & 17, 2010. No action taken.
b. Colton Enterprises – re: Stream Alteration Permit Application. This project involves the stabilization of approximately 200’ of stream bank. The reason for this is to protect the VAST snowmobile trail. The work will be performed by members of the VAST local Tweed Valley Travelers snowmobile club. This information will be kept on file at the Town Clerk’s Office.
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011. (see New Business – d)
Pittsfield Selectboard Minutes page 3
July 6, 2010
d. VT Center for Independent Living – re: FY’09 Annual Report. No action taken.
e. VLCT – re: VLCT News July 2010. No action taken.
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road. This project amends the previous permit changing the conventional mound to a Presby gravity flow mound at the same location. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items. This is a copy of correspondence sent to Marsh Engineering Services with an enclosed checklist to identify items required for this project. This will be kept on file at the Town Clerk’s Office.
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road. This project consisting of amending the previous permit by changing the conventional mound to a Presby system mound, in the same location is approved, subject to conditions. This correspondence will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010. ANR reviewed the race course description and has no concerns with the race as presented provided the race is run as described and in compliance with the conditions of Act 250 permit #3W1024. This information will be kept on file at the Town Clerk’s Office.
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100. This permit specifically approves improvements and uses indicated in the document. This will be kept on file at the Town Clerk’s Office.
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables. This correspondence sent at the request of the Department of Motor Vehicles indicates that the law regarding training requirements for blue light permits has been delayed and will not take effect in 2012. This legislation does not affect the Town of Pittsfield’s Constables. No action taken.
l. VLCT – re: VLCT Wellness Incentive Program. The enclosed video highlights two wellness programs. No action taken.
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010). This correspondence addresses an email from Chris Murphy to Attorney James Carroll regarding the Green Road Settlement. No action taken.
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010). This correspondence to Chris Murphy from Attorney James Carroll is sent as an offer of compromise regarding this matter. No action taken.
o. TRORC – re: Minutes of May 26, 2010 meeting. No action taken.
p. VLCT – re: 2010 VLCT Awards Program. Nomination forms for the Municipal Service Award and Legislative Service Award are provided. No action taken.
q. VTrans – re: Bridge #24 over South Branch of the Tweed River. This bridge is located near the Town Garage. Work will begin soon on an Alignment and Structure Type study for this bridge. No action taken.
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right- of-way. This project consists of reconstructing two full-service accesses and a one-way exiting access at the barn. In addition, turf shall be established between the drives. Also included in this permit is a traffic control plan that shall be implemented during special events at the property. A complete description and map is included in the correspondence. This will be kept on file at the Town Clerk’s Office.
s. VLCT – re: Legislative Wrap-Up 2010. No action taken.
Pittsfield Selectboard Minutes page 4
July 6, 2010
Old Business
a. Town Hall – re: painting estimate. An estimate of $2500.00 was submitted by Don Marshall to address the north and east sides of the building. The Board approved this expense.
b. Town Office Building – re: asbestos test results. As anticipated, the report notes that asbestos was found in the boiler room. The remainder of the building showed little or no signs. A copy was forwarded to Architect Mark McManus.
c. Town Office Building – re: Clerk of the Works update. An email was received from Ralph Cameron of Estimating Concepts, LLC in Ludlow expressing interest in the job and citing previous experience. Mark also noted that Richard Garofalo has expressed interest. Discussion. The Board felt that both parties should be invited to meet with the Selectboard at the next meeting. Patty was asked to contact them.
d. Town Highway – re: 2009 Bridge Inspection Summary Report. This report was reviewed by Road Commissioner George Deblon who noted that the bridge on Tweed River Drive will need some attention in the future. The Board signed off on these reports.
e. Citizen Concern/Complaint – re: Park Place dog issue. A certified letter dated July 6, 2010 was received from Ken Hayes noting that he has not received any response regarding his previous email of June 8th. The Board had decided to contact the Rutland County Sheriff’s Department for advice before making any decision. Peter said he has called the Sheriff’s Department to speak with the Sheriff, but to date no one has called him back. The Board asked the Secretary to send a letter to Mr. Hayes explaining this and indicating that when a decision is made he will be notified.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010. This request was approved by the Board by email on June 16th but will be included in these minutes.
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010. This request was approved by the Board.
c. NEMRC – re: Tax Administration module support. Patty explained that the cost is $500 and includes updates and phone assistance under fifteen minutes. She added that cost could be spread over two years. Discussion. The Board approved this unbudgeted expense. It was also decided that since the tax bills will be printed within the next week, that the cost of networking with the Listers’ computer could wait until they are moved into the new building. In the meantime, any changes made by the Listers will be made known to the Town Clerk.
d. Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.4762, the Non-Residential Education Tax Rate is $1.4366, and the Municipal Rate is $.45. Peter made a motion to approve the Municipal Rate of $.45. Seconded by Jerry. All in favor. The Resultant Tax Rates for Homestead will be $1.9262 and the Non-Residential will be $1.8866.
e. Town Hall – re: rental request. A request to rent the Town Hall for a private function on August 21, 2010 by the Hawk Mountain Owners’ Association for a meeting was received. It was noted that rest room facilities are not included and Patty said she would inform HMOA of this. The Board approved the request, however should HMOA decided to withdraw their request, their payment will be returned.
f. Library – re: request to use Town Hall Basement. The Board felt that the Library should box up their books and put them in storage unless they can find another suitable location to run the library. Right now the Town Hall basement is the only available space for Town functions. No money has been budgeted by the Town for the Library for their relocation/storage.
g. Historical Society – re: request for space in TOB basement. It was decided to table this discussion to a future meeting.
Pittsfield Selectboard Minutes page 5
July 6, 2010
f. Town Property – re: prebuy for 2010-11 heating season. Patty prepared a five-year history of usage of the various buildings. Discussion. It was decided to prebuy 800 gallons of LP for the Town Garage and 1200 gallons of #2 fuel oil for the Town Hall. Patty will check with Mark McManus to see if the Town Office Building will need heat this winter during construction. If it
will, the Town will prebuy 300 gallons of #2 fuel oil and 250 gallons of kerosene for the Town Office Building.
g. Appointment – re: Town Health Officer. The Board appointed Sandy Begin to this position. A Letter of Appointment will be sent to her.
h. Town Property – re: request to use Bandstand. Patty said that the Church would like to reserve the bandstand for a concert on the first Saturday in August. Alternate dates include the 2nd and 3rd Saturdays. The Board approved the request.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on August 3, 2010. The Secretary will post Warnings as required.
b. Asst. Town Clerk and Treasurer – re: introduction. Patty introduced Jessica Lalumiere as her newly appointed assistant. She replaces Mary Lee Stevens who retired at the beginning of the month. As Assistant Treasurer, Jessica will be an authorized signer on the Town’s accounts.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 3, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 3, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: June 8, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Charles Howard
AGENDA: Call to Order
Approve Minutes
a. May 18, 2010 Regular Selectboard Meeting
b. June 3, 2010 Emergency Selectboard Meeting
c. June 4, 2010 Special Selectboard Meeting
d. June 4, 2010 Public Hearing Meeting
Guests and Committee Reports
a. Charles Howard – re: use of Bandstand on Village Green
Correspondence
a. VLCT – re: VLCT News June 2010
b. The Trust for Public Land – re: Land and People Spring/summer 2010
c. VTrans – re: 2011 Municipal Park-and-Ride Grant Program
d. TRORC – re: Summary of Challenges for Change and Next Steps
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1812, Stephen and Terri Lewis, 110 Hawk Trail
f. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1812 for Stephen and Terri Lewis, 100 Hawk Trail
g. Timberline Events – re: Green Mountain Relay update
h. VTrans – re: 2010 Certificate of Highway Mileage (three letters)
i. TRORC – re: Annual CEDS Meeting
j. VMERS – re: Official Notice of Election for Employer and Employee Representatives to the Board of Trustees
k. VTrans – re: Calendar Year 2009 Bridge Inspection Summary Reports
l. TRORC – re: (email) May 2010 Newsletter
m. TRORC – re: Representative to the TRORC Transportation Advisory Committee
n. Kenlan Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Land Use Permit # 3W1024
o. TRORC – re: TAC Meeting May 6, 2010 Minutes
p. TRORC – re: Basic Emergency Operations Plan
Old Business
a. Town Hall - re: lighting issue update
b. Town Hall - re: broken step
c. Town Hall – re: exterior painting
f. Town Hall - re: lock system change for lift
g. Town Hall - re: Knox-box for front door
h. Citizen Concern/Complaint – re: dog problem
i. Town Employees – re: Asst. Clerk/Treasurer position
New Business
a. Bond – re: Bond Vote Reconsideration
b. Grant – re: Municipal Planning Grant
c. Grant – re: ADA Modification Grant
d. Grant – re: VCDP Grant
Pittsfield Selectboard Minutes page 2
June 8, 2010
e. Town Equipment – re: NEMRC Tax Administration software
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: multiple requests
g. Delinquent Dogs – re: list of unlicensed dogs
h. Town Office Building – re: AIA Contract
i. Bond – re: Recovery Zone Economic Bonds vs. Tax Exempt Bonds
Other Business
a. Selectboard – re: next meeting
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the May 18, 2010 Regular Selectboard Meeting, June 3, 2010 Emergency Selectboard Meeting, June 4, 2010 Special Selectboard Meeting, and the June 4, 2010 Public Hearing Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Charles Howard – re: use of Bandstand on Village Green. Charlie requested the use of the Bandstand on the Green to play music during the week. Discussion. The Board said they thought it was a good idea and suggested he speak with Alison Hans who is the organizer for the Farmers Market.
Correspondence
a. VLCT – re: VLCT News June 2010. Patty pointed out an article regarding Tenant User Liability Insurance Policy (TULIP). If any non-municipal individual/group rents building or property from the municipality and doesn’t have liability insurance, they can purchase TULIP. TULIP coverage protects both the tenant user and the municipality against claims by third parties who may be injured or have property damage as a result of the activities of the tenant user. Jerry said he would speak with VLCT regarding this and the Farmers Market.
b. The Trust for Public Land – re: Land and People Spring/summer 2010. No action taken by the Board.
c. VTrans – re: 2011 Municipal Park-and-Ride Grant Program. Proposals are being solicited for the creation of small Park-and-Ride Facilities in Vermont communities. Information for this grant is enclosed.
d. TRORC – re: Summary of Challenges for Change and Next Steps. This memo pertains to support for regional and municipal planning recently and changes that the Legislature passed.
e. VT Agency of Natural Resources – re: Project Review Sheet WW-3-1812, Stephen and Terri Lewis, 110 Hawk Trail. This project is described as the construction of a 3-bedroom single family residence on .9 acres. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1812 for Stephen and Terri Lewis, 100 Hawk Trail. This permit as described in (e) is approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
g. Timberline Events – re: Green Mountain Relay update. The dates for this event are June 19th – 20th. A Certificate of Liability for the event is enclosed. This will be kept on file at the Town Clerk’s Office.
h. VTrans – re: 2010 Certificate of Highway Mileage (three letters). A letter dated April 2, 2010 states that the VTrans Mapping Unit has received and reviewed the Certificate and has
Pittsfield Selectboard Minutes page 3
June 8, 2010
requested additional documentation and clarification regarding several of the roads that have been submitted. A letter dated May 24, 2010 from Johnathan Croft, GIS Database Administrator, states they have not accepted the addition of 3.07 miles of Class 4 town highways as submitted on the Certificate due to the lack of documentation showing the legal establishment of these highways through the formal laying out process. The changes that were not accepted and listed on the 2010 Certificate may be re-submitted on the 2011 Mapping and GIS Specialist providing a copy of the 2010 Certificate of Highway Mileage including mileage changes reported. These letters will be kept on file at the Town Clerk’s Office.
i. TRORC – re: Annual CEDS Meeting. This meeting is sponsored by the East Central Vermont CEDS Committee and will be held on June 24th. No action taken.
j. VMERS – re: Official Notice of Election for Employer and Employee Representatives to the Board of Trustees. This information outlines eligibility requirements for representative to the Board of Trustees. No action taken by the Board.
k. VTrans – re: Calendar Year 2009 Bridge Inspection Summary Reports. Road Commissioner George Deblon reviewed the reports and felt the bridge deck on Tweed River Drive will need some attention in the future.
l. TRORC – re: (email) May 2010 Newsletter. No action taken by the Board.
m. TRORC – re: Representative to the TRORC Transportation Advisory Committee. This is a copy of a letter to George Deblon, Pittsfield’s representative. No action taken by the Board.
n. Kenlan Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Land Use Permit # 3W1024. This correspondence pertains to a Motion to Alter the Act 250 permit by the Permitee to modify two of the permit conditions pertaining to floor drains and audible noise limit. This information will be kept on file at the Town Clerk’s Office.
o. TRORC – re: TAC Meeting May 6, 2010 Minutes. No action taken by the Board.
p. TRORC – re: Basic Emergency Operations Plan. A few sections of the plan were updated, it was adopted by the Selectboard and signed by Peter as Chair of the Board.
Old Business
a. Town Hall - re: lighting issue update. Peter said that adapters can be purchased which would allow the use of energy efficient fluorescent bulbs. Where to purchase them and the size needed will be researched.
b. Town Hall - re: broken step. Peter said he and Mark will repair it next week.
c. Town Hall – re: exterior painting. Patty will call Don Marshall for an estimate for repainting the north and east exteriors and touching up the front of the building.
f. Town Hall - re: lock system change for lift. Carl Oertel will be asked to do this.
g. Town Hall - re: Knox-box for front door. Patty said he spoke with George who didn’t know of any businesses in Town that had one. Patty will research the availability and purchase.
h. Citizen Concern/Complaint – re: dog problem. An email was received from Ken and Sally Hayes regarding the dog owned by Richard and Cathryn Peyton. It stated several recent instances of concern. Discussion. It was decided to contact a law enforcement agency for guidance in this matter.. Peter said he would call the Sheriff’s Department and report back to the Board.
o. Town Employees – re: Asst. Clerk/Treasurer position. Patty said that she has interviewed several promising candidates and felt she would have the position filled this week.
New Business
a. Bond – re: Bond Vote Reconsideration. The 30-day waiting period has concluded and the project is ready to move forward. A meeting has been scheduled with Architect Mark McManus on Thursday, June 10th at 3:30pm to finalize the preliminary plan.
Pittsfield Selectboard Minutes page 4
June 8, 2010
b. Grant – re: Municipal Planning Grant. Pater, as Grant Administrator, will contact Chris Sargeant at TRORC about closing the Municipal Planning Grant.
c. Grant – re: ADA Modification Grant. Henry Hotchkiss has been working with Sally Hull from TRORC on this grant for the Town Office. She has been approved to write the grant.
d. Grant – re: VCDP Grant. Peter said he would approve Joan Goldstein from GMEDC as the VCDP Grant writer.
e. Town Equipment – re: NEMRC Tax Administration software. Patty said she has been in touch with NEMRC and plans to proceed with obtaining this software program as approved in the budget at Town Meeting.
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: multiple requests. A request by Noels to cater a rehearsal dinner at the Amee Farm on June 18th was approved with a change in ending time to 10pm. Requests to cater by The Village Porch for the following were reviewed: rehearsal dinner on June 25th,, wedding on June 26th, rehearsal dinner on August 13th, wedding on August 14th, brunch on August 15th, rehearsal dinner on August 20th, wedding on August 21st, rehearsal dinner on September 17th, wedding on September 18th, brunch on September 19th, rehearsal dinner on September 24th, wedding on September 25th, brunch on September 26th, rehearsal dinner on October 1st, wedding on October 2nd, brunch on October 3rd, rehearsal dinner at October 9th, wedding on October 10th, rehearsal dinner on October 15th, wedding on October 16th, brunch on October 17th, rehearsal dinner on October 22nd, and wedding on October 23rd. These events will be held at Riverside Farm. A request to cater a rehearsal dinner on August 27th, wedding on August 28th, rehearsal dinner on September 3rd, and wedding on September 4th will be held at the Amee Farm. All of these requests were approved with the stipulation that AM/PM be added to the requests.
g. Delinquent Dogs – re: list of unlicensed dogs. This list was reviewed and the Board approved sending a letter fining the owner $250 per dog.
h. Town Office Building – re: AIA Contract. This contract was sent by Architect Mark McManus. The contract was reviewed and discussed. Peter made a motion to approve and sign the contract. Seconded by Mark. The motion passed unanimously.
i. Bond – re: Recovery Zone Economic Bonds vs. Tax Exempt Bonds. The Board needed to decide what kind of bonds to offer and let the Vermont Municipal Bond Bank know their decision by June 18 . The differences were discussed. The municipality and its contractor will be required to file a Davis-Bacon Act Compliance Certificate with the VMBB if RZEDBs are issued on behalf of the municipality. The Board voted unanimously to issue the Recovery Zone Economic Development Bonds.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on July 6, 2010. The Secretary will post Warnings as required.
Pittsfield Selectboard Minutes page 5
June 8, 2010
The meeting adjourned at 6:55pm. The next Regular Selectboard meeting is scheduled for Tuesday, July 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved July 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD PUBLIC HEARING MINUTES
DATE: June 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Blake Quayle, Joan Goldstein, Jim Cullen
AGENDA: Call to Order
VCDP grant for the Original Vermont Wood Products, Inc.
Resolution for VCDP Grant Application Authority
Letter of request for early decision
Adjourn
Peter called the Public Hearing to order at 7:07pm.
Peter asked the public present if there were any questions. Jim Cullen asked what the business was and what they would be doing. Blake responded by stating that they are a wood products manufacturer. He went on to list the products they plan to make and the companies they expect to have contracts with. At this time they are leasing space and equipment from Tim Pins with first right of refusal on the purchase of the machinery and equipment. He said they expect to be starting the business this month with full production underway when the funding has been obtained. Joan explained that the federal government agency Housing and Urban Development (HUD) gives money to the State who then gives it to the Town, who then gives it to the business. Patty asked Joan Goldstein, Exec. Dir. of GMEDC to explain the liability issue to the Town. Joan said that there is none and that there is nothing that states that the Town is required to pay back the money, should the business default on the grant/loan. There will be writing to that effect in the grant contract. Joan explained how various paybacks have been handled in other businesses receiving these grants. The Town can even re-assign the grant to GMEDC, for example, should they not wish to be involved in the oversight process.
Mark made a motion to adjourn the Public Hearing portion of the meeting to discuss the Resolution and Letter of Request. Seconded by Jerry. The motion passed.
The Resolution and Letter of Request were reviewed, discussed and signed by all Board members and given to Joan for her to begin the application writing.
The meeting adjourned at 7:46pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 8, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: June 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Blake Quayle, Joan Goldstein
AGENDA: Call to Order
VCDP grant for the Original Vermont Wood Products, Inc.
Adjourn
Peter called the meeting to order at 6:27pm.
Peter welcomed Joan Goldstein, Green Mountain Economic Development Corp.'s (GMEDC) Executive Director to the meeting and made introductions. Joan was asked to explain the grant, which will be an "out of cycle implementation grant." She explained that the money comes from the federal government (HUD) to the State of Vermont and can be used for economic development or housing grants. The Town applies for the grant money from the Vermont Community Development Program (VCDP) and then lends it to the business. The business then repays the grant to the town with interest. The Town is entitled to keep half of the repayment and send the other half to the GMEDC. The money retained by the Town can be put into a revolving loan fund which can then be used to assist other small businesses in town. The benefit to the Town is that it lowers the unemployment and assists moderate income workers. The agency monitors the number of employees and their income status to assure it remains within the guidelines of the grant. Peter asked how much money the grant would be for. Joan and Blake said $600,000.00 based on recent figures. Joan emphasized the importance of the Town being in favor of doing this. Peter asked a number of questions of Blake and Joan regarding the plans for the business, who made up their Board of Directors, and when the anticipated payback to the Town would be, etc. Joan said that the application is very involved and time consuming and the public hearing this evening is only the first of many steps. She also said that GMEDC would be happy to write and administer the grant should the Town wish. Tonight the Selectboard will hold a public hearing and then decide whether it wishes to proceed. Once the Board of the agency meets, they will review the application and render a decision.
The meeting adjourned at 7:06pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 8, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECT BOARD EMERGENCY MEETING MINUTES
Date: June 3, 2010
Present: Mark Begin, Jerry Drugonis, Patty Haskins
Agenda: Approving and signing of bond documents
The meeting was called to order at 10 am by Mark Begin in the absence of Chair, Peter Borden. Documents for the $670,000.00 Town of Pittsfield General Obligation Bond were reviewed as prepared by Bond Counsel, Jack Facey. Jerry Drugonis made a motion to approve and sign the following documents as needed:
1. Resolution and Certificate
2. Loan Agreement
3. General Obligation Bond
4. Certificate of Registration
5. Tax Certificate
6. IRC Section 148 and 265 Certification
7. Assignment Separate from Bond
8. Receipt
Seconded by Mark Begin. Motion carried. Jerry noted that Peter Borden is also in agreement and will stop at Patty’s house to sign the documents on his way home from work tonight.
With no further business to be discussed the meeting was adjourned at 10:15 am.
Recorded by
Patricia S. Haskins
Town Clerk & Treasurer
Approved June 8, 2010
Jerry Drugonis
Mark Begin
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: May 18, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Richard Peyton, Bob Quayle, Blake Quayle, Linda Hanson
AGENDA: Call to Order
Approve Minutes
a. May 4, 2010 Regular Selectboard Meeting
b. May 12, 2010 Emergency Selectboard Meeting
Guests and Committee Reports
a. Richard Peyton – re: dog problem
b. Bob Quayle, Blake Quayle, Linda Hansen – re: The Original Vermont Wood Products, Inc
Correspondence
a. Tom Macaulay – re: (email) Inter Local Contract with ECFibernet
b. VT Secretary of State – re: Opinions May 2010
c. VLCT – re: Dental Insurance Rates for July 1, 2010 to June 30, 2011
d. VLCT – re: (email) disregard previous memo, replace with VLCT Health Trust Dental Insurance Through Northeast Delta Dental
e. Joan Goldstein (GDBG) – re: (email) early notification form for possible GDBD application
f. Jeffrey Bradley, CPA – re: Town of Pittsfield Audit Report December 31, 2009
g. Angelique Lee – re: (email) playground information
h. VLCT – re: Municipal Attorneys Forum workshop
i. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1793, Raymond & Cheryl Harvey, 333 Lookout Road
j. VT Dept. of Liquor Control – re: Pitt-Stop in violation for selling tobacco products
k. TRORC – re: Basic Emergency Operations Plan (BEOP)
l. VT District Environmental Commission #3 – re: Land Use Permit 3W1024, Vermont Country Inn
Old Business
a. Town Buildings – re: Bandstand roof repair update
b. Town Hall - re: lighting issue update
c. Town Hall - re: rotted beam
d. Town Hall - re: broken window
e. Town Hall - re: broken step
f. Town Hall - re: lock system change for lift
g. Town Hall - re: Knox-box for front door
h. Town Office Building – re: asbestos inspection update
i. Town Office Building – project update; Clerk of the Works
New Business
a. Citizen Concern/Complaint – re: rat problem
b. Town Property – re: order Porta-Potty
Pittsfield Selectboard Minutes page 2
May 18, 2010
Other Business
a. Village Green – re: remove cedar trees
Adjourn
Peter called the meeting to order at 5:55pm.
The Minutes of the May 4, 2010 Regular Selectboard Meeting, and the May 12, 2010 Emergency Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Richard Peyton – re: dog problem. Mr. Peyton said that he wasn’t happy with the Board’s recent decision. He said that he spoke with the police in Rutland and showed them a copy of the Town’s Dog Ordinance and they felt that Mr. Peyton was doing things properly. He voiced his concerns about what had been said previously by Ken Hayes. Peter said that the Selectboard listened to both sides and felt that the decision they made was based on facts. Mr. Peyton was out of compliance two times and therefore was fined accordingly. Peter said that as far as the Selectboard was concerned, Mr. Peyton is in compliance now.
b. Bob Quayle, Blake Quayle, Linda Hansen – re: The Original Vermont Wood Products, Inc. Bob Quayle introduced Linda Hanson as the Secretary and Treasurer of the company. He said that they would like to apply for a $750,000 grant through GMEDC. It would be a 15- year payback. A three year delay before repayment had been recommended to them although they would like to do a two year delay. To apply for this grant, there needs to be a public meeting scheduled and they would like to have it on June 4th. Jerry explained that the money for the cycle ending June 30th is gone, so by having this meeting they can get a head start on the application process for the next cycle. This grant would be awarded to the Town who would administer it. The company would make payments to the Town with the Town keeping a portion of the money. The Warning needs to be made by May 20th in order to meet the timeline requirements. Board members felt they would like to know more about this grant before committing themselves. Joan Goldstein has indicated to Jerry and Patty that she would be glad to meet with the Board. It was also explained that the Town is under no obligation to repay the grant money should the company default on the loan. Patty said that Joan said that she would help in the application process. Jerry felt that the Town could possibly contract with TRORC to administer the grant.
Correspondence
a. Tom Macaulay – re: (email) Inter Local Contract with ECFibernet. This contract must be signed by a municipality participating. Peter made a motion that the Selectboard, on behalf of the Town of Pittsfield approve the form and content of the “Interlocal Contract Definitive Version as of September 8, 2008” presented to this meeting, and that the Selectboard Chair be authorized to execute and deliver the same. Seconded by Mark. The motion passed unanimously and Peter signed as Chair, on behalf of the Board.
b. VT Secretary of State – re: Opinions May 2010. No action taken by the Board.
c. VLCT – re: Dental Insurance Rates for July 1, 2010 to June 30, 2011. No action taken by the Board.
d. VLCT – re: (email) disregard previous memo, replace with VLCT Health Trust Dental Insurance Through Northeast Delta Dental. No action taken.
e. Joan Goldstein (GDBD) – re: (email) early notification form for possible GDBD application. This form was reviewed and Joan will be invited to meet with the Board to discuss the grant in more detail.
f. Jeffrey Bradley, CPA – re: Town of Pittsfield Audit Report December 31, 2009. This was reviewed and the Board was pleased with it.
Pittsfield Selectboard Minutes page 3
May 18, 2010
g. Angelique Lee – re: (email) playground information. The information pertains to the playground and its possible relocation and what can be re-used. This information will be placed in the file for the Clerk of the Works for the Town Office Building Project for future reference.
h. VLCT – re: Municipal Attorneys Forum workshop. This workshop is designed for municipal attorneys and the paralegals and staff who assist them. The goal of the forum is to learn about and discuss emerging issues in Vermont municipal law. No action taken by the Board.
i. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1793, Raymond & Cheryl Harvey, 333 Lookout Road. This project, consisting of the construction of a new 4 bedroom house with onsite water and sewer on an existing undeveloped 1.9 acre +/- lot, is hereby approved under the requirements of the regulations and subject to conditions. This will be kept on file at the Town Clerk’s Office.
j. VT Dept. of Liquor Control – re: Pitt-Stop in violation for selling tobacco products. The report states that on March 15, 2010, an employee was selling tobacco products prior to receiving training as required of Education Regulation #3b. This will be kept on file at the Town Clerk’s Office.
k. TRORC – re: Basic Emergency Operations Plan (BEOP). This was reviewed by the Board and changes made as needed.
l. VT District Environmental Commission #3 – re: Land Use Permit 3W1024, Vermont Country Inn. This permit lists the improvements specifically approved. This will be kept on file at the Town Clerk’s Office.
Old Business
a. Town Buildings – re: Bandstand roof repair update. Carl Oertel submitted an updated quote of $1980.00. The Board approved the amount and said the repairs can move forward.
b. Town Hall - re: lighting issue update. Peter said he hasn’t contacted Efficiency Vermont yet.
c. Town Hall - re: rotted beam. Patty said that David Larkin looked at the beam and felt there was no additional damage.
d. Town Hall - re: broken window. Patty reported that the window has been repaired.
e. Town Hall - re: broken step. Peter said that he and Mark would make repairs.
f. Town Hall - re: lock system change for lift. Peter said that the information he has looked at wouldn’t be appropriate as this is an odd size. He said something custom would probably have to be made. He asked Patty to contact Carl Oertel for his recommendation.
g. Town Hall - re: Knox-box for front door. Patty said she has been unable to speak with Fire Chief David Colton.
h. Town Office Building – re: asbestos inspection update. Patty said that the company is coming Thursday at 10:00AM to do the inspection. Jerry said that he spoke with a family member who has knowledge of this process and advised the Town to proceed cautiously and limit the scope of the inspection. Jerry said that with the Board’s permission he would like to represent the Board when they are here on Thursday. It was suggested that the Health Office be involved. Jerry said he would keep Sandy Begin informed of the results and when the project is underway.
i. Town Office Building – project update; Clerk of the Works. Patty said that Mark McManus recommends that the Town appoint someone as soon as possible. Discussion. Richard Schirm was recommended and Mark said he would speak with him. In addition, Patty will post notices in Town and notice will also be added to the website. She presented copies of the job description for the Winhall Office Building Project Representative for the Board to review.
Pittsfield Selectboard Minutes page 4
May 18, 2010
New Business
a. Citizen Concern/Complaint – re: rat problem. Patty said that Angelique Lee found a dead rat on her doorstep brought home by her cat. She was concerned that there might be more in the area. Discussion. If a second incident is reported, it will be forwarded to Health Officer Sandy Begin for action.
b. Town Property – re: order Porta-Potty. Patty said she would like to order it for the summer months. The Board approved.
Other Business
a. Village Green – re: remove cedar trees. Mark asked if these trees which are located on either side of the memorial could be removed. Connie will replace them with something smaller. The Board approved.
The meeting adjourned at 6:42pm. The next Regular Selectboard meeting is scheduled for Tuesday, June 1, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved June 8, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: May 12, 2010
PRESENT: Peter Borden, Jr., Jerry Drugonis, Patty Haskins
ABSENT: Mark Begin
AGENDA: Call to Order
VMBB Loan Application - re: review
Asbestos Inspection - re: information
TRORC - re: VT Economic Incentive Program and local business
Adjourn
Peter called the meeting to order at 6:00pm. This meeting was called due to the fact the application needed to be mailed on May 13th.
VMBB Loan Application - re: review. Copies of the completed application were handed to the Board members. Each page was reviewed with discussion about the repayment options available. Patty said that the Town has until the 3rd week in June to decide how much to bond. If grants are anticipated, this could reduce the amount of the bond. Patty will contact Henry Hotchkiss of the Building Committee regarding grant applications. Peter and Jerry both felt that the repayment schedule as outlined was fine. Peter signed the application on behalf of the Selectboard.
Asbestos Testing - re: information. Patty said that Mark McManus recommended a Wilmington, VT company called Catamount Environmental about testing the Town Office Building for asbestos. She said she spoke with them and reviewed their fee schedule with the Board. The Board approved them for the job.
TRORC - re: VT Economic Incentive Program and local business. Jerry said that he received a letter from Peter Gregory expressing TRORC's support for this program's application by the Original Vermont Wood Products, Inc in Pittsfield. Jerry said he has been unable to contact Joan Goldstein with GMEDC to discuss this and wondered if the Board would like to invite her to the next regular Selectboard meeting to learn more about it. Peter agreed.
The meeting adjourned at 6:12pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 18, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 18, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL TOWN MEETING MINUTES
DATE: April 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Ron Coughenour, Henry Hotchkiss, Dick Stevens, Chuck Colton, Mark McManus and approximately 32 members of the community
AGENDA: Call to Order
Town Office Building Project – re: information prior to Bond Vote
Adjourn
Town Moderator Ron Coughenour called the meeting to order at 7:00pm. Prior to conducting the business of the meeting, he announced that Marsha Hopkins is the Town’s Green-Up Coordinator this year and announced the meeting time on May 1st and activities associated with Green-Up Day. The meeting was then turned over to Selectboard Chair Peter Borden.
Peter provided an historical timeline of the Town Office Building Project that has led up to the Bond Vote. Peter asked that questions and comments be limited to the matter being voted on. He then opened the meeting to the public.
- What change led the decision to move the Library from the basement to the 2nd floor?
Architect Mark McManus said that he overlooked a code issue which would allow the Library to be moved. He said that initially the use of the 2nd floor was not explored for code and structural reasons. He cited the code and the provision. Steel framework inside the wooden frame would support the weight of the books, etc.
- Point of Information: The cost of the project has not changed even though there is a change in the lift.
Mark said that space has been sacrificed inside and the lift would go there instead of in the addition as previously proposed.
- Have the inside stairs to the Library changed?
Mark said that a second stairway has been added in the rear as well as the original stairs in the front of the building. Less materials would be used and as many materials as can be will be reused. The rear staircase will become the main stairway.
- A question about wording in the Article citing the “total project” was questioned. The actual total is $175,000.00 more than the $670,000.00 being voted on.
Petty said that the wording used was recommended by the Bond Counsel.
- Mark was asked where the Selectboard would be meeting in the new building. Also where the mechanics would be.
Mark said that the Selectboard can determine their use of the building.
- What are the plans for keeping moisture out of the basement if plans are for future use?
Mark said that the water problems would be fixed, work would be done on any roof/wall problems, and finishes/surfaces where mold grows would be removed. There would be a re-inspection. All this is included in the budget.
- How soon could ground be broken and the building finished if the vote passes?
Mark said that few permits would be needed. Prepared drawings/specs would be put out to bid. It might be possible to begin late in the summer or early fall for exterior work. Interior work could be continued through the winter months with the building possibly completed this time next year.
- What are the interim plans for the Library while this project is undertaken?
There are none at this time.
- Point of Information: It is suggested that information concerning the project be mailed to all property owners, not just registered voters.
Pittsfield Special Town Meeting Minutes page 2
April 26, 2010
- Is the increased vault space going to be sufficient to last for some time?
Mark and Patty said that it would.
- Would bids for the project go out to local contractors?
Mark said that the project will be advertised. He said that he has already received inquiries. Contractors will need to be prequalified (bonded). This will mean that only certain levels of contractors will be eligible to bid. He said that this insures that the Town’s money is protected.
- Will the stairs from the second floor on the side of the building be removed?
Yes, they will.
Peter announced that the polls would be open from 10am to 7pm in the Town Clerk’s Office. He thanked everyone for coming.
The Moderator adjourned the meeting at 7:30pm
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 4, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD EMERGENCY MEETING MINUTES
DATE: April 26, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
2010 Liquor License Renewal – re: approve and sign
2010 Tobacco License Renewal – re: approve and sign
Letter of Decision to Richard and Cathryn Peyton – re: sign
Letters of Appointment – re: sign
Town Audit – re: update
Adjourn
Peter called the meeting to order at 6:27pm. This meeting was called due to the lateness in receiving the Liquor and Tobacco License renewal. The current licenses expire May 1st.
2010 Liquor License Renewal – re: approve and sign
The following applications were approved and signed by the Selectboard:
First Class: Joyy Productions d/b/a Clear River Tavern
Second Class: Route 100 Enterprises d/b/a Pittsfield Pitt-Stop
2010 Tobacco License Renewal – re: approve and sign
The following application was approved and signed by the Selectboard:
Route 100 Enterprises d/b/a Pittsfield Pitt-Stop
Letter of Decision to Richard and Cathryn Peyton – re: sign
This letter was signed by the Selectboard.
Letters of Appointment – re: sign
Zoning Board of Adjustment – David Larkin
Planning and Zoning Commission – Marsha Hopkins
Town Audit – re: update
Patty said that signatures of the Town Clerk and Selectboard were needed, but she said she had some questions to ask the auditor, so will bring this before the Board at their next regular meeting.
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, May 4, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved May 4, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: April 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Bob Quayle, Blake Quayle, Jerry Kresconko, Tom Macaulay, Ken and Sally Hayes, Alison Hans
AGENDA: Call to Order
Approve Minutes
a. March 23, 2010 Regular Selectboard Meeting
b. March 30, 2010 Special Selectboard Meeting
Guests and Committee Reports
a. Bob Quayle, Blake Quayle, & Jerry Kresconko - re: new business
b. Tom Macaulay - re: EC Fibernet update
b. Ken and Sally Hayes - re: dog problem
c. Alison Hans - re: Pittsfield Farmers Market
Correspondence
a. SVE Associates - re: introduction to services
b. VLCT - re: 2010 Stevens Advanced Driver Training program
c. VT Rural Fire Protection Task Force - re: 2010 Dry Hydrant Grant Program
d. VLCT - re: Basic Governmental Accounting workshop
e. VT Dept. of Forests, Parks & Recreation - re: reclassifying/discontinuing town highways
f. TRORC - re: Flood Preparation for Towns disaster simulation
g. VTrans - re: request for additional information on ancient roads
h. VLCT - re: VLCT News April 2010
Old Business
a. Citizen Complaint/Concern - re: continuing dog problem
b. Town Funds - re: GASB34 compliance update
c. Town Personnel - re: : job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer
d. Town Funds - re: CD renewal
e. TRORC - re: appointment of TAC representative
f. Town Office Building - re: project information mailing
Adjourn
Peter called the meeting to order at 5:58pm.
The Minutes of the March 23, 2010 Regular Selectboard Meeting and March 30, 2010 Special Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Bob Quayle, Blake Quayle, & Jerry Kresconko - re: new business. Bob said that they have been working with the former Stanley tool facility. They have a lease on the building and have hired Jerry as their plant manager. They are hoping to pursue a Community Grant with the Town. He went on to explain the plans and goals for his company called The Original Vermont Products, Inc. They invited the Board to come down and tour their facility.
Pittsfield Selectboard Minutes page 2
April 6, 2010
b. Tom Macaulay - re: EC Fibernet update. Tom thanked the Board for his Letter of Appointment, but asked that the Board members sign it. In addition, the Board signed a letter to Mr. Loredo Sola of EC Fibernet declaring the Town's appointment of Tom as a delegate and Susan Davidson as an alternate from the Town of Pittsfield. A second letter to the Rutland Development Authority was signed. This letter requested that the Town 's Letter of Intent to participate in the Rutland Telecom project be withdrawn.
c. Ken and Sally Hayes - re: dog problem. Ken said that they have been keeping abreast of the problem with the Selectboard Minutes but had some concerns with the Minutes and asked for some clarifications. He questioned the wording of the Ordinance with respect to the interpretation of what "keeping the dog under the owners' control" meant. He said that the problems have continued in spite of visits by Second Constable Doug Mianulli and discussions with the Peytons. Peter said that they would have Mr. Peyton attend their next meeting to readdress the problem. The Hayes' said that they feel that they have the right to feel safe on their own property. They said that this has been a problem for the last six months and it is time for some action by the Board. Peter said that the Board will discuss it and advise them of their decision.
d. Alison Hans - re: Pittsfield Farmers Market. Alison said that she has had several phone calls regarding the market and says they plan to set up on Thursdays from 3 - 6pm with the Board's approval. The Board had no objection.
Correspondence
a. SVE Associates - re: introduction to services. This company provides engineering, planning, landscape architecture, and surveying services. No action taken by the Board.
b. VLCT - re: 2010 Stevens Advanced Driver Training program. The program is available to municipal employees and volunteer firefighters in a PACIF municipality. It will be held on multiple dates at the Stowe Mountain Resort. No action taken by the Board.
c. VT Rural Fire Protection Task Force - re: 2010 Dry Hydrant Grant Program. This information will be forwarded to Fire Chief David Colton for his review.
d. VLCT - re: Basic Governmental Accounting workshop. This workshop provides an understanding of basic governmental accounting concepts and tools needed to improve communication of financial results. No action taken by the Board.
e. VT Dept. of Forests, Parks & Recreation - re: reclassifying/discontinuing town highways. This letter addresses recent action regarding Ancient Roads. They are asking that they be notified prior to any hearing regarding these matters so that they have an opportunity to provide comment. No action taken by the Board.
f. TRORC - re: Flood Preparation for Towns disaster simulation. LEPC #12 will host this on April 15th from 6-8pm at the Tunbridge Town Hall. No action taken by the Board.
g. VTrans - re: request for additional information on ancient roads. The VTrans Mapping Unit has received and reviewed Pittsfield's 2010 Certificate of Highway Mileage and is requesting additional documentation and clarification regarding several of the roads that have been submitted. This was reviewed and the Board asked that it be forwarded to Sarah Gray with the Ancient Roads Committee for their review and response.
h. VLCT - re: VLCT News April 2010. No action taken by the Board.
Old Business
a. Citizen Complaint/Concern - re: continuing dog problem. The Board discussed this and will invite Mr. Peyton to attend the next meeting. If the situation is not resolved, then the Board will take action to have the dog impounded.
b. Town Funds - re: GASB34 compliance update. Patty said that Jeff Bradley says a "bare bones" version can be done without additional cost on the audit. Being GASB34 compliant may be a requirement to obtain a federal grant.
Pittsfield Selectboard Minutes page 3
April 6, 2010
c. Town Personnel - re: : job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer. Patty said that she has had a few people interested in the position but has not advertised as yet. She said that her concern was that the benefits be equitable. She explained the vacation policy to the Board. The Board said that they would like to continue reviewing these and will bring this up at the next meeting.
d. Town Funds - re: CD renewal. Patty said that the Highway Equipment Fund is up for renewal. She explained the different options available with the percentages and lengths of term. It was decided to put the money in a 5-month CD at 1.14%.
e. TRORC - re: appointment of TAC representative. This position is to the Transportation Advisory Committee. Mark said he would ask George Deblon if he would accept the appointment and will advise the Board at the next meeting.
f. Town Office Building - re: project information mailing. Patty said that Mark McManus suggested a mailing with information regarding the Bond Vote. Patty explained the items Mark suggested. In addition, she would include a cover letter with pertinent information regarding taxes, etc. to assist the voter in making an informed decision. It was decided to only send the mailing to registered voters. The Bond Vote Informational Meeting is scheduled for Monday, April 26th at 7pm in the basement of the Town Hall. The Bond Vote will be held on Tuesday, April 27th between 10am - 7pm in the Town Clerk's Office.
The meeting adjourned at 6:54pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 20, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 20, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 30, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins
AGENDA: Call to Order
Town Office Building Project - re: revised estimate
Warning, Resolution and Order of the Selectboard - re: approve and sign
Adjourn
Peter called the meeting to order at 5:55pm.
Town Office Building Project - re: revised estimate. Estimate changes from architect Mark McManus were reviewed. There was some discussion regarding the exterior siding. It was decided to spend the original amount for siding instead of only patching or replacing clapboards. This should save in the long run instead of having to repaint every 4-5 years. The Board approved the revised estimate with this exception and increased the bond to $670,000.00.
Warning, Resolution and Order of the Selectboard - re: approve and sign. The Board had previously signed these at earlier meetings, but with the revised amount, Patty made the requested changes and the Board signed them.
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 23, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Chris Sullivan, Tom Macaulay, Mark McManus, Henry Hotchkiss, Sharon Mayer, Marion Abrams, Dick Stevens, Chuck Colton, Angelique Lee
AGENDA: Call to Order
Approve Minutes
a. March 9, 2010 Regular Selectboard Meeting
b. March 16, 2010 Special Selectboard Meeting
Guests and Committee Reports
a. Tom Macaulay - re: EC Fibernet update
b. Chris Sullivan - re: litigation issues
c. Mark McManus - re: Town Office Building Project
Correspondence
a. VLCT - re: (email) VLCT Wellness Incentives
b. East Central Vermont CEDS Region - re: Project Solicitation
c. VLCT - re: Chain Saw Safety Training 2010
d. TRORC - re: TAC Representative Appointments
e. TRORC - re: Energy Audit Program
f. VT Tennis Court Surfacing - re: introduction to services
g. VT Agency of Natural Resources - re: Out of the Blue newsletter Winter 2010
h. US Dept. of Agriculture - re: GMNF grant writing workshops
New Business
a. Town Hall - re: sprinkler system
b. Town Personnel - re: job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer
c. Town Roads/Highways - re: Liberty Hill Road washout
d. Town Roads/Highways - re: dead trees on Upper Michigan Road
e. Highway Department - re: grader update
f. Permit for Driveway Construction - re: Raymond and Cheryl Harvey, Lot 34, Lookout Road
g. Town Funds - re: CD renewals
Old Business
a. Bond Warning - re: approval
b. Citizen Complaints/Concerns - re: (email) Peyton's dog on Park Place
Executive Session with Attorney Chris Sullivan
Adjourn
Peter called the meeting to order at 5:54pm.
The Minutes of the March 9, 2010 Regular Selectboard Meeting and March 16, 2010 Special Selectboard Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
March 23, 2010
Guests and Committee Reports
a. Tom Macaulay - re: EC Fibernet. Tom said that Pittsfield has been accepted into the EC Fibernet telecommunications project effective March 9, 2010. He said that the Selectboard will need to authorize the inter local contract. Copies were made for the Board to review and re-address at the next regular meeting. In addition Tom said that the Town needs to appoint and delegate and alternate to serve on EC Fibernet's Board. The Selectboard appointed Tom Macaulay to serve as delegate and Susan Davidson to serve as alternate. It was explained to the Board that they also need to send the Rutland Redevelopment Authority a letter withdrawing its Letter of Intent to participate in the Rutland Telecom project, effective immediately. The delegate appointment letter and withdrawal letters will be put on Town letterhead and be ready for the Board to sign at the next regular meeting. The Secretary will send out Letters of Appointment to Tom and Susan.
b. Chris Sullivan - re: litigation issues. Jerry made a motion to enter into Executive Session for the purpose of discussing litigation issues. Seconded by Peter. The Board entered into Executive Session at 6:25pm and adjourned from Executive Session at 6:50pm.
c. Mark McManus - re: Town Office Building Project. Mark presented copies of a revised design for the Town Office Building which would place the library on the second floor instead of the basement. He and Patty checked out the building last week to see what could be reused and he reviewed codes applicable to the project. Discussion. He said that for budgeting purposes, the basement could be left unfinished and the water repair issue could be observed before any finish work is done there. Several other issues were discussed including access to the second floor for patrons with disabilities if only stairs are available, other options to cut costs, etc. The Board asked if Mark could re-examine the estimate figures and see what could be reworked. Mark said he could have them to the Board next week. The Board decided to hold a special meeting on Tuesday, March 30, 2010 at 6:00pm for the purpose of reviewing the changes to make sure that they are under the $665,000.00 amount for the Bond vote. Warnings will be posted in the required places.
Correspondence
a. VLCT - re: (email) VLCT Wellness Incentives. This pertains to wellness programs and incentives available to employees on the VLCT/CIGNA health insurance. A copy was given to George.
b. East Central Vermont CEDS Region - re: Project Solicitation. This plan comes from the Federal Economic Development Administration and allows the 30 TRORC towns and 10 Southern Windsor County towns to remain eligible for grants. No action taken by the Board.
c. VLCT - re: Chain Saw Safety Training 2010. This program is sponsored by VLCT/PACIF and designed for maintenance, road and municipal crews that use chain saws to remove trees from the ground without assistance from an aerial lift truck. There are three levels of training. No action taken by the Board.
d. TRORC - re: TAC Representative Appointments. To fulfill VTrans federal requirements on local consultation, each regional planning commission must use a Transportation Advisory Committee (TAC) to meet these requirements. There is currently no TAC representative from Pittsfield. They would like one appointed one and then notify them. No action was taken tonight.
e. TRORC - re: Energy Audit Program. This memo applies to Orange and Windsor Counties. No action taken by the Board.
f. VT Tennis Court Surfacing - re: introduction to services. No action taken by the Board.
g. VT Agency of Natural Resources - re: Out of the Blue newsletter Winter 2010. No action taken by the Board.
h. US Dept. of Agriculture - re: GMNF grant writing workshops. These workshops are free and for anyone in town trying to secure grants for a non-profit organization, the town, or even someone looking to start a business. This flyer will be posted.
Pittsfield Selectboard Minutes page 3
March 23, 2010
New Business
a. Town Hall - re: sprinkler system. Patty will contact the Assistant Fire Marshall regarding obtaining a variance.
b. Town Personnel - re: job descriptions for Town Clerk/Town Treasurer and Assistant Town Clerk/Town Treasurer. Copies of the proposed and current job descriptions were distributed to the Board for their review. This will be addressed at the next regular meeting. There was
discussion on whether the job of Clerk and Treasurer should be on separate descriptions. The Board said they would review them as written at this time.
c. Town Roads/Highways - re: Liberty Hill Road washout. George said that there was a washout up by the Swanson development. He said the culvert was plugged. He cleared the culvert and Mark asked him to take photographs of the damage.
d. Town Roads/Highways - re: dead trees on Upper Michigan Road. George said that there are three trees in the narrow stretch just past Hawk Lane that should be taken down. He noted that there are power lines involved. It was suggested he contact CVPS for assistance.
e. Highway Department - re: grader update. George said that the used grader they were hoping to get from Pittsford is no longer available. The Board asked him to continue looking for one.
f. Permit for Driveway Construction - re: Raymond and Cheryl Harvey, Lot 34, Lookout Road.
George noted that he did not see any problems. The Board approved and signed the permit. This will be kept on file at the Town Clerk's Office.
g. Town Funds - re: CD renewals. Patty said that the Highway Equipment Fund CD matures on April 9th. In addition the Land Trust CD matured on March 24th. Both will be kept in a 1-year CD.
Old Business
a. Bond Warning - re: approval. Patty said that Attorney Jack Facey is away this week but would like to review the Warning prior to posting/publishing it. It was decided to have him look it over before the Board signs it.
b. Citizen Complaints/Concerns - re: (email) Peyton's dog on Park Place. Ken and Sally Hayes said that the dog continues to be a problem and have included two excerpts from their log for the Board's consideration and discussion. The Board asked that this correspondence be forwarded to Second Constable Doug Mianulli for follow-up.
The meeting adjourned at 7:47pm. The next Regular Selectboard meeting is scheduled for Tuesday, April 6, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved April 6, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: March 9, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Sarah Gray, Richard Peyton, Robert Ashton, Doug Mianulli, Mike Kenison
AGENDA: Call to Order
Select Board Reorganization
Approve Minutes
a. February 16, 2010 Regular Select Board Meeting
b. March 4, 2010 Special Select Board Meeting
c. March 2, 2009 Town Meeting
Guests and Committee Reports
a. Richard Peyton - re: dog problem
b. Robert Ashton, George Deblon, and Sarah Gray - re: ancient road issue
c. George Deblon - re: grader
Correspondence
a. American Diabetes Association - re: Tour de Cure 2010
b. VLCT - re: National Safety Council Defensive Driving Class
c. TRORC - re: Minutes of January 27, 2010 meeting
d. KONE Elevators Escalators - re: service offerings
e. TRORC - re: February 2010 newsletter
f. Central Vermont Council on Aging - re: February/March 2010 newsletter
g. VT Secretary of State - re: Opinions March 2010
h. VTrans - re: Class 1 & 2 Town Highways
i. VT Conservations Commissions - re: Annual Meeting
j. VLCT – re: VLCT News March 2010
k. VT Dept. for Children & Families - re: Town Service Officer appointment
l. VT Dept. of Environmental Conservation - re: WW-3-1035-R; receipt of application for project; Alfred Baldwin, 121 Townsend Brook Road
m. VT Dept of Environment Conservation - re: change of permit application from WW-3-1035-R to WW-3-1035-1R
n. VT Agency of Natural Resources - re: Project Review Sheet for WW-3-1035-1R; Alfred Baldwin, 121 Townsend Brook Road
o. VT Dept. of Environmental Conservation - re: Wastewater System & Potable Water Supply Permit WW-3-1035-1R; Alfred Baldwin, Townsend Brook Road
p. Rutland Superior Court - re: Summons: Robert B. Ashton vs Town of Pittsfield
q. VT Dept. of Economic, Housing and Community Development - re: (email) Municipal Planning Grant information
New Business
a. Conflict of Interest Policy – re: approve and sign
b. Selectboard Rules of Procedure – re: approve and sign
c. Appointments - re: 2010 Town Officials
d. Liquor/Tobacco License renewal
- Original General Store – 2nd Class Liquor License and Tobacco License
e. Thank you - re: use of Fire House
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, three events
Pittsfield Selectboard Minutes page 2
March 9, 2010
g. Town Garage - re: contract for insulation project
Old Business
a. EC Fibernet - re: Pittsfield and EC Fibernet inter-local contract
b. Rutland Superior Court - re: property assessment appeal update
c. Town Office Building Project - re: date for public hearing and bond vote
d. Town Office Building Project - re: resolution and order of the Selectboard
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Peter called the meeting to order at 5:55pm.
The Board approved the following positions: Peter will assume Chair, Mark with do the Weekly Orders, and Jerry will be in charge of the Town Buildings.
The Minutes of the February 16, 2010 Regular Selectboard Meeting, March 4, 2010 Special Selectboard Meeting, and March 2, 2010 Town Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Richard Peyton - re: dog problem. Mr. Peyton introduced himself and said that he and his family moved to Pittsfield in August, 2009 from New Jersey. Doug had been asked by the Selectboard to impound his dog. He said that in the beginning the dog was let loose to play, he wasn't aware that there was a town dog ordinance. He explained that he walks his dog several times a day and the dog is under his control. Mr. Peyton said that he was given verbal permission by neighbor James McAdam allowing him to walk the dog on his property. Mr. Peyton feels the issue with the complaining neighbor is from something prior to the dog issue. Peter asked Second Constable Doug Mianulli for his observations and recommendation. Doug said he has seen the dog and agrees that the issue with the neighbors might stem from something else. He recommended an electric fence and felt that might settle the problem. He suggested to Mr. Peyton that he keep lines of communication open with all the neighbors. Peter asked if the Board was comfortable with how things are at this point. The Board felt they were and asked Mr. Peyton if he understood what was expected from this point on. He said he did. The Board thanked him for attending tonight's meeting.
b. Robert Ashton, George Deblon, and Sarah Gray - re: ancient road issue. Mr. Ashton introduced himself and said that he disagreed with the Ancient Roads Committee and the Selectboard in their approval of the Jimmy Dean Road and its inclusion in the 2010 Certificate of Highway Mileage. He felt that under advice of his attorney, he felt he had no choice but to pursue a legal course of action. He presented his views of land rights and felt that there were facts that the Selectboard might not have been aware of when they approved this road. He thought it might be worth another look before continuing legal action. George expressed his concern as well and explained that a survey shows that he owns quite a bit of the road. Sarah said that it needs to first be determined if it is a public road. She invited both George and Bob to meet with John Dutton on Wednesday morning, they were not going to be available. Peter suggested a comprehensive review of the documentation to see what is correct.
Pittsfield Selectboard Minutes page 3
March 9, 2010
c. George Deblon - re: grader. George said that he received a call from the Pittsford Highway Department asking if Pittsfield would be interested in their grader, which is for sale. George said that it is four years newer than Pittsfield's, which is 31 years old. He said that he and Mel Colton went over to look at it. The service history was reviewed, recommendations were good and George said the preliminary selling price is $45,000 - $50,000 but they may take $40,000. He said that Pittsfield may be able to get $20,000 for ours. He asked if the Selectboard thought he should pursue it. They said yes.
Correspondence
a. American Diabetes Association - re: Tour de Cure 2010. This does not impact our area. No action taken.
b. VLCT - re: National Safety Council Defensive Driving Class. VLCT PACIF is sponsoring this class which will be available in four cities between March 24th and June 16th. No action taken.
c. TRORC - re: Minutes of January 27, 2010 meeting. No action taken.
d. KONE Elevators Escalators - re: service offerings. No action taken.
e. TRORC - re: February 2010 newsletter. No action taken.
f. Central Vermont Council on Aging - re: February/March 2010 newsletter. No action taken.
g. VT Secretary of State - re: Opinions March 2010. No action taken.
h. VTrans - re: Class 1 & 2 Town Highways. This pertains to road marking. Pittsfield has no roads that apply. No action taken.
i. VT Conservations Commissions - re: Annual Meeting. This will be held at VTC on April 17th. No action taken.
j. VLCT – re: VLCT News March 2010. No action taken.
k. VT Dept. for Children & Families - re: Town Service Officer appointment. This will be addressed under New Business.
l. VT Dept. of Environmental Conservation - re: WW-3-1035-R; receipt of application for project; Alfred Baldwin, 121 Townsend Brook Road. This application is for a project that amends the previous permit by subdividing an existing 0.9 acre parcel. The new lot (5) has a garage/barn without plumbing, while the remaining lot (2) has a permit for water and septic but is currently unimproved. This will be kept on file at the Town Clerk's Office.
m. VT Dept of Environment Conservation - re: change of permit application from WW-3-1035-R to WW-3-1035-1R. This correspondence as described in (l) will be kept on file at the Town Clerk's Office.
n. VT Agency of Natural Resources - re: Project Review Sheet for WW-3-1035-1R; Alfred Baldwin, 121 Townsend Brook Road. This project as described in (l) will be kept on file at the Town Clerk's Office.
o. VT Dept. of Environmental Conservation - re: Wastewater System & Potable Water Supply Permit WW-3-1035-1R; Alfred Baldwin, Townsend Brook Road. This project consisting of a two lot subdivision, subdividing previously permitted lot #2 onto lot #2 or 0.6 +/- acres approved for one single family residence and lot #5 of 0.3 +/- acres to remain undeveloped (has a barn with no water or wastewater facilities) located on Townsend Brook Road is approved subject to conditions. This will be kept on file at the Town Clerk's Office.
p. Rutland Superior Court - re: Summons: Robert B. Ashton vs. Town of Pittsfield. This suit pertains to a challenge of the Pittsfield Selectboard's inclusion of the so-called Jimmy Dean Road on Pittsfield's 2010 Certificate of Highway Mileage without proper notice to affected landowners; the quieting of title for the purpose of establishing that a town highway does not exist on Mr. Ashton's land; and a determination that the Town's attempt to establish a town highway in a location not properly warned or laid out constitutes an unconstitutional taking. A copy of this summons was sent to Attorney Chris Sullivan as per Selectboard Chairman Peter Borden, Jr.
Pittsfield Selectboard Minutes page 4
March 9, 2010
q. VT Dept. of Economic, Housing and Community Development - re: (email) Municipal Planning Grant information. This information will be forwarded to Suana Bicek, Chair of the Planning and Zoning Commission.
New Business
a. Conflict of Interest Policy – re: approve and sign. This was approved and signed by the Board members and will be recorded at the Town Clerk’s Office.
b. Selectboard Rules of Procedure – re: approve and sign. This was approved and signed by the Board members and will be recorded at the Town Clerk’s Office.
c. Appointments - re: 2010 Town Officials. The Board approved the following appointments and letters will be sent to each appointee. Vacant positions will be filled at the next meeting.
Name Position Term
Mark Begin Tree Warden one year
Mark Begin Weigher of Coal one year
Mark Begin Inspector of Lumber one year
Connie Martin Park Commissioner one year
Sarah Gray Contracting Officer one year
John Barrows Fence Viewer one year
Richard Stevens Fence Viewer one year
Joseph Fuster Fence Viewer one year
Doug Mianulli Pound Keeper one year
George Deblon Road Commissioner one year
Jerry Drugonis Two Rivers Reg. Plan. Comm. one year
George Deblon Civil Defense one year
David Colton Civil Defense one year
Sandra Begin Service Officer one year
Peter Borden, Jr. Emerg. Mgmt. Coord. one year
Robert Charlebois Zoning Board of Adjustment three years
Vacant Zoning Board of Adjustment three years
Jennifer Howard Planning & Zoning Commission four years
John O'Donohue Planning & Zoning Commission four years
Patricia Haskins Unemploy. Comp. Coordinator one year
Don Ziegler Septic Officer one year
Angelique Lee WRVA Representative one year
Vacant Green Up Coordinator one year
d. Liquor/Tobacco License renewals. The following were approved and signed by the Board.
- Original General Store – 2nd Class Liquor License and Tobacco License
e. Thank you - re: use of Fire House. A note of thanks will be sent to Fire Chief David Colton for the use of the Fire House for Pittsfield's Town Meeting.
f. Request to Cater Malt and Vinous Beverages & Spirituous Liquors - re: The Village Porch, three events. These events are scheduled for March 13, 20, and 27 and are for the evening snowshoe tours held at Riverside Farm from 6-10pm. The Board approved these requests.
g. Town Garage - re: contract for insulation project. The contract from Vermont Foam Insulation, Inc. for the insulation and air barrier job totaling $10,883.00 was signed by Peter on behalf of the Board. The Board approved an order for a deposit payment of $3,265.00 and it was noted that the project can begin on April 5th.
Pittsfield Selectboard Minutes page 5
March 9, 2010
Old Business
a. EC Fibernet - re: Pittsfield and EC Fibernet inter-local contract. This letter is addressed to Mr. Loredo Sola, Chairman of EC Fibernet expresses support by the Town of Pittsfield in joining with EC Fibernet as indicated by a unanimous vote at Town Meeting on March 2, 2010 and previously at the 2008 Town Meeting. Jerry made a motion to sign the letter. Seconded by Peter. The motion passed and each member signed.
b. Rutland Superior Court - re: property assessment appeal update. Attorney Chris Sullivan has asked if the Board would like to meet to discuss the upcoming schedule. The Board agreed and asked Patty to invite Chris to the next regular meeting.
c. Town Office Building Project - re: date for public hearing and bond vote. Patty said that a Build America bond can be applied for with USDA Rural Development. She said that she has gathered a lot of information and discussion ensued. It was felt by all that the Vermont Municipal Bond Bank avenue should be pursued.
d. Town Office Building Project - re: resolution and order of the Selectboard. Patty said that Bond Attorney Jack Facey sent her sample of resolutions to review. Peter made a motion to enter into Executive Session at 7:00pm to discuss the potential contract and financing options. Seconded by Jerry. The Board adjourned from Executive Session at 7:12pm. The Selectboard will meet on Tuesday, March 16, 2010 at 6:00pm for the purpose of concluding the resolution and order of the Selectboard. The Secretary will post a Warning for the meeting.
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved the additional pay of $25.00 for this meeting due to the additional time in preparing letters of appointment and other correspondence.
The meeting adjourned at 7:20pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 23, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 23, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, George Deblon, Jim Cullen, Judy McConnell, David Larkin, Mark McManus
AGENDA: Call to Order
Old Business
a. George Deblon - re: Grader
b. Public Comments re: Town Office Building Project
Bond Vote
a. Warnings - re: dates
b. Special Meeting - re: date and place
c. Bond Vote - re: date
d. Bond - re: determine the amount
e. Resolution and Order of the Selectboard - re: approve and sign
f. Special Meeting/Bond Vote - re: marketing/advertising
Other Business
a. Attorney Chris Sullivan - re: next meeting
b. Town Funds - re: GASB 34 compliance
c. Town Property - re: request to purchase A-frame sign
d. Mark McManus -re: questions from Board
Adjourn
Peter called the meeting to order at 5:55pm.
Old Business
a. George Deblon - re: Grader. George said that Mark Begin and Dave Colton went with him to Pittsford to look at the grader. He said he also checked online for comparables. He said the average price online was around $60,000.00 and Pittsford is asking $45,000.00-50,000.00. A 12' Balderson Wing comes with their grader. Discussion. There is an Equipment Fund CD which matures on April 9th with enough money to pay for the grader. Jerry made a motion to approve the purchase of the used grader from the Town of PIttsford. Seconded by Peter. The motion passed unanimously. Mark suggested offering $42,000.00. George will give them a call. George felt that Pittsfield's grader could sell and suggested $25,000.00 as a starting sale price.
b. Public Comments re: Town Office Building Project. David Larkin said that he Googled Mark McManus on the internet and said the site stated he was an employee of Naylor and Breen. He felt that if this was the case there would be a conflict of interest as the estimate was from Naylor and Breen. The Board said that they were not aware of this and would look into it. David also wanted to know the status of the foundation and if it will be replaced. Mark said that some work has been done around the foundation, but its exact status won't be known until the project is underway. David also brought up the subject of mold and felt that something should be done to assess the situation prior to beginning the project. Mark responded by saying that when the basement is stripped, the extent will be determined. Peter asked Patty if Mark McManus could possibly attend the next meeting and if that would throw off the timeline for the bond vote. She said that Mark was coming over this evening to tour the building to see what features could be saved and incorporated into the renovation and interior look of the building. The Board decided to try and speak with him later in the
Pittsfield Selectboard Special Meeting Minutes page 2
March 16, 2010
meeting. Jim Cullen expressed his concern about the cost of mold remediation without first checking it out. Peter agreed that there are unknowns, but that money could not keep being spent on the building without it moving forward. He said that experts have been consulted and their opinions have been encouraging. The contingency money factored into the cost of the project should cover these concerns.
Bond Vote
a. Warnings - re: dates. Patty said that the Warning will be posted in the required areas in Town and will appear in the 4/6, 4/13, and 4/20 issues of the Rutland Herald.
b. Special Meeting - re: date and place. The meeting will be held at 7:00PM on Monday, April 26, 2010 in the downstairs of the Town Hall.
c. Bond Vote - re: date. The polls will be open from 10:00AM - 7:00PM on Tuesday, April 27, 2010 at the Town Office Building. Voting to be by Australian ballot.
d. Bond - determine the amount. Patty presented a breakdown of the estimate with bond, which includes a 15% contingency, soft costs, short term construction financing minus the reserve funds. Discussion. The amount of $665,000.00 was agreed on.
e. Resolution and Order of the Selectboard - approve and sign. This was reviewed and signed by the Board members.
f. Special Meeting/Bond Vote - re: marketing/advertising. Patty said that posters would be placed at various locations around the village as well as Warnings. In addition she is hoping that an article can be written for inclusion in local newspapers.
Other Business
a. Attorney Chris Sullivan - re: next meeting. Patty said that Chris will be at the meeting but that their discussion will be held in Executive Session. It was suggested he arrive around 6:30PM.
b. Town Funds - re: GASB 34 compliance. Patty explained that Jeff Bradley began the municipal audit today. Pittsfield has not been required to become GASB 34 compliant due to its size, but accountant Jeff Bradley recommended moving to that model should the Vermont Municipal Bond Bank change their requirements in the future. Federal money, should it be requested in the future, requires that Town’s be GASB 34 compliant. Discussion. Peter felt that the Town should stay in the format it's in now, but asked how quickly GASB 34 compliance could be obtained if needed. Patty said she would check with Jeff.
c. Town Property - re: request to purchase A-frame sign. Patty said that she would like to order the sign to place out front to announce dog license renewals, voting, etc. The Board approved the purchase.
d. Mark McManus - re: questions from Board. The Board met briefly and asked him if he has any involvement with Naylor and Breen at this time. Mark said that he did not. His only involvement has been the Mendon Town Office project which has been completed. Peter asked him about the concerns expressed previously about the mold and foundation. Mark felt that once the basement is stripped, a good cleaning should remedy the mold problem unless there is wood involved. Flooring is included in the estimate. He said he was comfortable that everything could be removed. Regarding the foundation, he said he didn't remember seeing anything in the structural report pertaining to any problems with that. The Board appreciated his meeting with them on short notice this evening.
Pittsfield Selectboard Special Meeting Minutes page 3
March 16, 2010
The meeting adjourned at 7:03pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 23, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 23, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: March 4, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Patty Haskins, Mark McManus, Henry Hotchkiss, Dick Stevens, Jim Cullen, Sean and Angelique Lee, Judy McConnell, David Larkin, Don and Ann Taylor, Sharon Mayer, Traci Templeton, Nancy Blessing
ABSENT: Jerry Drugonis
AGENDA: Call to Order
Public Comments to Architect, Selectboard, and Building Committee
Adjourn
Peter called the meeting to order at 6:00pm.
Peter explained that the purpose of this meeting was discuss the estimate from Naylor & Breen, what changes might be made to the plans and any other concerns the parties might have. Peter said that the first twenty minutes would be a question and answer period where architect Mark McManus could address concerns from the public.
Various concerns and responses were addressed from the public present:
Peter made a motion to enter into Executive Session for the purpose of reviewing the estimate with Mark McManus and the Building Committee. Seconded by Mark. The public was thanked for attending the meeting.
Executive Session opened at 6:40pm. Adjourned at 6:45pm.
Design concerns were addressed with Mark McManus by Patty Haskins and Dick Stevens. These included:
Pittsfield Selectboard Special Meeting Minutes page 2
March 4, 2010
Mark made a motion to re-enter Executive Session for continued review of the estimate. Seconded by Peter. Re-entered at 7:10pm.
Executive Session adjourned at 7:46pm.
The meeting adjourned at 7:48pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 9, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved March 9, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: February 16, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Tom Macaulay, George Deblon, Mike Kenison, Ann & Don Taylor, Marion Abrams, Angelique Lee, Karen Butterhof-Waterworth, Kelly Ziegler, Traci Templeton
AGENDA: Call to Order
Approve Minutes
a. February 2, 2010 Regular Meeting
Guests and Committee Reports
a. Tom Macaulay – re: EC Fiber network
b. George Deblon – re: Jimmy Dean Road ancient road
c. Marion Abrams et al – re: Library concerns
Correspondence
a. Kulig & Sullivan, P.C. – re: Discovery Schedule for property appeals
b. WRVA – re: 2009 Year End Financials
c. VLCT – re: Municipal Treasurer’s Workshop
d. VLCT – re: (email) Selectboard Institute
e. VLCT – re: The Data Resources Your Town Needs for Comprehensive Planning
f. VT Districts #2 & #3 Environmental Commission – re: Land Use Permit #3W1024 Vermont Country Inn
g. Superior Court, Rutland County Court House – re: Rutland County tax bill
h. Bob Ashton – re: (email) ancient road concern
i. Bob Ashton – re: (email) response to meeting invitation
j. Dinse, Knapp, McAndrew – re: Robert Ashton and Ancient Road
k. VT Secretary of State – re: Opinions February 2010
l. Weapons Systems Training Council – re: AR-15/M16 Armorer Course training seminar
m. Constance Mendell/Occasions Catering – re: request to reconsider two applications
n. Kenlan, Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Act 250 Application #3W1024 – Response to Recess Order No. 2
o. RCML Board of Trustees – re: request to change name of project (see Guests and Committee Reports)
p. U.S. Census Bureau – re: Boundary Validation Program
q. TRORC – re: Transportation Capital Projects Prioritization
r. Vermont Municipal Bond Bank (VMBB) – re: Recovery Zone Economic Development Bonds
s. RCML – re: community Facility loan program information
t. John Bilunas – re: (email) thank you to Road Commissioner
Old Business
a. Audit for Bond Vote – re: bids received
b. Delinquent Dog – re: update
c. Town Office Building – re: update
New Business
a. Liquor License renewal – re: Casa Bella Inn, 1st Class
Pittsfield Selectboard Minutes page 2
February 16, 2010
Other Business
a. Selectboard – re: change in meeting times in March
Adjourn
Mark called the meeting to order at 6:00pm. Peter arrived a few minutes later. The Minutes of the February 2, 2010 Regular Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Tom Macaulay – re: EC Fiber network. Tom announced that he is no longer associated with the Rutland Redevelopment Authority that was working on this project. He said he would like to see this type of project move forward and that something needs to be done. He asked if the Selectboard would consider appointing him to serve as the Town’s representative on a volunteer basis on this project. Mark made a motion to appoint Tom. Seconded by Jerry. The motion passed.
b. George Deblon – re: Jimmy Dean Road ancient road. George’s concern was how a decision could be made regarding this road without property owner’s involvement. He presented a survey where he explained that he owns the land that was under consideration. He wanted to know what impact this would have on his ownership and property taxes. Jerry explained that the Town only keeps the right of way, they don’t own the land. George pointed out that Hadley Lane is a private road, not a Town road. George said there are no references in his deed of a Town right of way. Peter suggested inviting the Ancient Roads committee to the next meeting to discuss this. Peter said he would contact Sarah Gray. Robert Ashton will also be invited. The Secretary will send him an email inviting him to attend.
c. Marion Abrams et al – re: Library concerns. Marion said that they had two concerns. They asked if in future communications regarding the Town Office Building that instead of it saying “Town Office Building” that it be more clearly labeled “Town Office and Library Building.” They feel that because so much discussion has focused on the Town Clerk’s Office, they are concerned that some people may not realize that the building in question also houses the Library. Discussion. The Board voted to keep the name as it has been saying that there are enough references to the library in the surveys, etc. Marion also expressed concern about the library being relocated to the basement when/if the new building is approved. Marion said that the library’s position has changed since the initial process began. They don’t want to encourage people to vote against the bond vote if the library is to be in the basement. They would like to encourage the Selectboard to explore options including the library in the final plans. Peter said that he wasn’t sure how they should proceed but would discuss it. All options would be explored. Karen suggested a presentation at Town Meeting to explain how much a bond vote costs to prepare. This might emphasize the seriousness of the vote and encourage more people to take part in the vote. Patty added that Town Meeting will not discuss the Town Office Building project. There will be a separate meeting scheduled for a later date.
Correspondence
a. Kulig & Sullivan, P.C. – re: Discovery Schedule for property appeals. The schedule sets forth some dates by which various actions need to be taken. One of them requires a disclosure of an expert which would be an appraiser to appraise the properties. Discussion. The Secretary will contact Attorney Sullivan with information for NEMC/Bill Krajeski. This will be kept on file at the Town Clerk’s Office.
b. WRVA – re: 2009 Year End Financials. The 2010 Budget represents a decrease of 5.03% for Pittsfield/$119.73 below the 2008 budget.
Pittsfield Selectboard Minutes page 3
February 16, 2010
c. VLCT – re: Municipal Treasurer’s Workshop. This workshop will provide treasurers with the basic tools needed to address daily issues and to improve efficiency and effectiveness. It will be held at two locations in March. No action taken.
d. VLCT – re: (email) Selectboard Institute. This is an annual program designed for both new and seasoned members. It will be held in March in Fairlee. No action taken.
e. VLCT – re: The Data Resources Your Town Needs for Comprehensive Planning. This workshop is also sponsored by Vermont’s Regional Planning Commissions. It is designed for all local officials involved in land use planning and regulations. It will be held in March via Interactive Television. No action taken.
f. VT Districts #2 & #3 Environmental Commission – re: Land Use Permit #3W1024 Vermont Country Inn. The Commission received the Applicant’s final response to Hearing Recess Order #2. All parties will be allowed until February 19, 2010, to review and submit any response to the final evidence. This will be kept on file at the Town Clerk’s Office.
g. Superior Court, Rutland County Court House – re: Rutland County tax bill. This year’s rate will be $.00651 compared to last year’s tax rate of $.007719. This information will be factored into the 2010 budget.
h. Bob Ashton – re: (email) ancient road concern. This email expresses his concern that a statutory notice period is required and the Town has not met these requirements for notice and public hearing. Discussion. The Board felt that this was a clearly observable road and therefore not obligated to hold a hearing. As noted in Guests and Committee Reports, this will be discussed further at the next meeting.
i. Bob Ashton – re: (email) response to meeting invitation. Bob responded that he would not be able to attend tonight’s meeting.
j. Dinse, Knapp, McAndrew – re: Robert Ashton and Ancient Road. This firm represents Robert Ashton addresses their belief that the Selectboard has failed to provide proper notice of its pending decision to include the road on the town highway map. As noted in Guests and Committee Reports, this will be discussed further at the next meeting.
k. VT Secretary of State – re: Opinions February 2010. No action taken.
l. Weapons Systems Training Council – re: AR-15/M16 Armorer Course training seminar. No action taken.
m. Constance Mendell/Occasions Catering – re: request to reconsider two applications. This letter explains the circumstances pertaining to two events scheduled for February 19th and 20th at the Amee Farm and Riverside Farm and why she is asking the Board to make exceptions to the ending time of both events. Discussion. The Board approved a “one time only exception” for these two events only and changed the ending time from 10pm to 1am based on information supplied by Connie.
n. Kenlan, Schwiebert Facey & Goss, P.C. – re: Vermont Country Inn, Act 250 Application #3W1024 – Response to Recess Order No. 2. Arrangements have been made with Gramp’s Shuttle to resolve the issue of overflow parking for events as needed.
o. RCML Board of Trustees – re: request to change name of project (see Guests and Committee Reports).
p. U.S. Census Bureau – re: Boundary Validation Program. This information will be forwarded to Donald Flynn for review.
q. TRORC – re: Transportation Capital Projects Prioritization. Comments on this draft prioritization list will be accepted until March 1st. No action taken.
r. Vermont Municipal Bond Bank (VMBB) – re: Recovery Zone Economic Development Bonds. Patty explained that this would only be available in 2010. It would need to have voter approval and there are deadlines which could fit into the timeline that has been set up. She felt that this could be a great borrowing opportunity for the Town and could fit the timeline that’s been set up. There could be big savings to the Town if it could be done.
Pittsfield Selectboard Minutes page 4
February 16, 2010
s. RCML – re: community Facility loan program information. Discussion. The Board agreed that nothing could be done with this information at this time as there is no final figure available yet for the project. This will be explained to Susie Martin who prepared this information for the Board.
t. John Bilunas – re: (email) thank you to Road Commissioner. John wanted to have the Board let George know that his knocking down the high snow piles to aid visibility on Tweed River Drive was appreciated.
Old Business
a. Audit for Bond Vote – re: bids received. Patty said that four bids were received with one company not interested. Each bid was reviewed and Jeffrey Bradley’s bid was accepted. Patty will notify all parties.
b. Delinquent Dog – re: update. Patty said that Mr. Peyton came in and licensed his dog. He said he had read the Ordinance and doesn’t feel that there is a problem as his dog is under his control. Discussion. The Board felt that the dog was not under the owner’s control based on documented reports on file at the Town Clerk’s Office. They felt that the dog should be apprehended and asked Patty to contact Second Constable Doug Mianulli. They said that Doug should make arrangements with the Rutland County Sheriff’s Office to impound the dog. The owner will be responsible for all expenses.
c. Town Office Building – re: update. Patty said that she received an email from Architect Mark McManus dated February 12th stating that he has some new figures based on an estimate from Naylor and Breen. He said he’ll copy the estimate and forward it to Patty when he returns to Vermont on the 16th.
New Business
a. Liquor License renewal – re: Casa Bella Inn, 1st Class. This was approved and signed by the Selectboard.
Other Business
a. Selectboard – re: change in meeting times in March. Due to Town Meeting, the March meetings will be rescheduled to the 9th and 23rd. The Secretary will post the Warning.
The meeting adjourned at 7:37pm. The next Regular Selectboard meeting is scheduled for Tuesday, March 9, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary