PITTSFIELD SELECTBOARD MEETING MINUTES
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: July 6, 2010
PRESENT: Peter Borden, Jr., Mark Begin, Jerry Drugonis, Patty Haskins, Susie Martin
AGENDA: Call to Order
Approve Minutes
a. June 8, 2010 Regular Selectboard Meeting
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night
b. Susie Martin – re: Historical Society request
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium
b. Colton Enterprises – re: Stream Alteration Permit Application
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011
d. VT Center for Independent Living – re: FY’09 Annual Report
e. VLCT – re: VLCT News July 2010
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables
l. VLCT – re: VLCT Wellness Incentive Program
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010)
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010)
o. TRORC – re: Minutes of May 26, 2010 meeting
p. VLCT – re: 2010 VLCT Awards Program
q. VTrans – re: Bridge #24 over South Branch of the Tweed River
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right-of-way
s. VLCT – re: Legislative Wrap-Up 2010
Old Business
a. Town Hall – re: painting estimate
b. Town Office Building – re: asbestos test results
c. Town Office Building – re: Clerk of the Works update
d. Town Highway – re: 2009 Bridge Inspection Summary Report
e. Citizen Concern/Complaint – re: Park Place dog issue
Pittsfield Selectboard Minutes page 2
July 6, 2010
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010
c. NEMRC – re: Tax Administration module support
d. Tax Rate – re: setting the tax rate
e. Town Hall – re: rental request
f. Library – re: request to use Town Hall Basement
g. Historical Society – re: request for space in TOB basement
h. Town Property – re: prebuy for 2010-11 heating season
i. Appointment – re: Town Health Officer
j. Town Property – re: request to use Bandstand
Other Business
a. Selectboard – re: next meeting
b. Asst. Town Clerk and Treasurer – re: introduction
Adjourn
Peter called the meeting to order at 5:56pm.
The Minutes of the June 8, 2010 Regular Selectboard Meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Susie Martin – re: Library relocation and Movie Night. Susie said that at a recent Library Board meeting they discussed the status of the library during the building renovation. It was suggested that the books be boxed up and some of them relocated to the alcove in the Town Hall basement where a table could be set up and a smaller version of the library become operational. The hours would coincide with the Town Office’s hours to allow access to the bathroom. The remainder of the basement space would still allow for functions. The Selectboard said that they would consider their request. Susie also said that the Library would like to hold a Movie Night on July 23rd at 6:30. A potluck dessert would be held followed by a movie projected onto a screen on the backstop in the ball field. Popcorn would be available during the movie. In the event of rain, another date would be announced. Discussion. The Board approved the Library’s request for the Movie Night.
b. Susie Martin – re: Historical Society request. Susie said that it was brought up at their last meeting that they would still like to have some space in the new building with storage and display space in the basement. The Board said that they would discuss this later in the meeting.
Correspondence
a. VT Trails and Greenways Council – re: Vermont Trail Symposium. More information can be found at www.vermontrailsandgreenways.org. This event will be held October 16 & 17, 2010. No action taken.
b. Colton Enterprises – re: Stream Alteration Permit Application. This project involves the stabilization of approximately 200’ of stream bank. The reason for this is to protect the VAST snowmobile trail. The work will be performed by members of the VAST local Tweed Valley Travelers snowmobile club. This information will be kept on file at the Town Clerk’s Office.
c. VT Dept. of Taxes – re: Notice of Education Tax Rates for fiscal Year 2011. (see New Business – d)
Pittsfield Selectboard Minutes page 3
July 6, 2010
d. VT Center for Independent Living – re: FY’09 Annual Report. No action taken.
e. VLCT – re: VLCT News July 2010. No action taken.
f. VT Dept. of Environmental Conservation – re: Application #WW-3-1729-R to amend previous permit, John & Suzanne McGarry, 800 Hawk Mountain Road. This project amends the previous permit changing the conventional mound to a Presby gravity flow mound at the same location. This will be kept on file at the Town Clerk’s Office.
g. VT Dept. of Environmental Conservation – re: WW-3-1729-R, McGarry, 800 Hawk Mountain Road, request for missing and/or incorrect items. This is a copy of correspondence sent to Marsh Engineering Services with an enclosed checklist to identify items required for this project. This will be kept on file at the Town Clerk’s Office.
h. VT Dept. of Environmental Conservation – re: Wastewater System and Potable Water Supply Permit WW-3-1729-R, John & Suzanne McGarry, 800 Hawk Mountain Road. This project consisting of amending the previous permit by changing the conventional mound to a Presby system mound, in the same location is approved, subject to conditions. This correspondence will be kept on file at the Town Clerk’s Office.
i. VT Agency of Natural Resources – re: Act 250 Project Review Sheet, Vermont Country Inn, Route 100, Death Race 2010. ANR reviewed the race course description and has no concerns with the race as presented provided the race is run as described and in compliance with the conditions of Act 250 permit #3W1024. This information will be kept on file at the Town Clerk’s Office.
j. VT Agency of Natural Resources – re: Land Use Permit 3W1024(Altered). Vermont Country Inn, Route 100. This permit specifically approves improvements and uses indicated in the document. This will be kept on file at the Town Clerk’s Office.
k. VT Secretary of State – re: (email) legislative changes regarding Town Constables. This correspondence sent at the request of the Department of Motor Vehicles indicates that the law regarding training requirements for blue light permits has been delayed and will not take effect in 2012. This legislation does not affect the Town of Pittsfield’s Constables. No action taken.
l. VLCT – re: VLCT Wellness Incentive Program. The enclosed video highlights two wellness programs. No action taken.
m. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated June 15, 2010). This correspondence addresses an email from Chris Murphy to Attorney James Carroll regarding the Green Road Settlement. No action taken.
n. English, Carroll & Boe, P.C. – re: TH#11, Town of Chittenden (dated July 2, 2010). This correspondence to Chris Murphy from Attorney James Carroll is sent as an offer of compromise regarding this matter. No action taken.
o. TRORC – re: Minutes of May 26, 2010 meeting. No action taken.
p. VLCT – re: 2010 VLCT Awards Program. Nomination forms for the Municipal Service Award and Legislative Service Award are provided. No action taken.
q. VTrans – re: Bridge #24 over South Branch of the Tweed River. This bridge is located near the Town Garage. Work will begin soon on an Alignment and Structure Type study for this bridge. No action taken.
r. VTrans – re: Vermont Country Inn, application for permit to work within State highway right- of-way. This project consists of reconstructing two full-service accesses and a one-way exiting access at the barn. In addition, turf shall be established between the drives. Also included in this permit is a traffic control plan that shall be implemented during special events at the property. A complete description and map is included in the correspondence. This will be kept on file at the Town Clerk’s Office.
s. VLCT – re: Legislative Wrap-Up 2010. No action taken.
Pittsfield Selectboard Minutes page 4
July 6, 2010
Old Business
a. Town Hall – re: painting estimate. An estimate of $2500.00 was submitted by Don Marshall to address the north and east sides of the building. The Board approved this expense.
b. Town Office Building – re: asbestos test results. As anticipated, the report notes that asbestos was found in the boiler room. The remainder of the building showed little or no signs. A copy was forwarded to Architect Mark McManus.
c. Town Office Building – re: Clerk of the Works update. An email was received from Ralph Cameron of Estimating Concepts, LLC in Ludlow expressing interest in the job and citing previous experience. Mark also noted that Richard Garofalo has expressed interest. Discussion. The Board felt that both parties should be invited to meet with the Selectboard at the next meeting. Patty was asked to contact them.
d. Town Highway – re: 2009 Bridge Inspection Summary Report. This report was reviewed by Road Commissioner George Deblon who noted that the bridge on Tweed River Drive will need some attention in the future. The Board signed off on these reports.
e. Citizen Concern/Complaint – re: Park Place dog issue. A certified letter dated July 6, 2010 was received from Ken Hayes noting that he has not received any response regarding his previous email of June 8th. The Board had decided to contact the Rutland County Sheriff’s Department for advice before making any decision. Peter said he has called the Sheriff’s Department to speak with the Sheriff, but to date no one has called him back. The Board asked the Secretary to send a letter to Mr. Hayes explaining this and indicating that when a decision is made he will be notified.
New Business
a. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, June 27, 2010. This request was approved by the Board by email on June 16th but will be included in these minutes.
b. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: Occasions Catering, Brunch, Amee Farm, August 15, 2010. This request was approved by the Board.
c. NEMRC – re: Tax Administration module support. Patty explained that the cost is $500 and includes updates and phone assistance under fifteen minutes. She added that cost could be spread over two years. Discussion. The Board approved this unbudgeted expense. It was also decided that since the tax bills will be printed within the next week, that the cost of networking with the Listers’ computer could wait until they are moved into the new building. In the meantime, any changes made by the Listers will be made known to the Town Clerk.
d. Tax Rate – re: setting the tax rate. Patty presented an outline of the Budget summary with the final Grand List figures and the School tax rates received from the State. This year the Homestead Education Tax Rate is $1.4762, the Non-Residential Education Tax Rate is $1.4366, and the Municipal Rate is $.45. Peter made a motion to approve the Municipal Rate of $.45. Seconded by Jerry. All in favor. The Resultant Tax Rates for Homestead will be $1.9262 and the Non-Residential will be $1.8866.
e. Town Hall – re: rental request. A request to rent the Town Hall for a private function on August 21, 2010 by the Hawk Mountain Owners’ Association for a meeting was received. It was noted that rest room facilities are not included and Patty said she would inform HMOA of this. The Board approved the request, however should HMOA decided to withdraw their request, their payment will be returned.
f. Library – re: request to use Town Hall Basement. The Board felt that the Library should box up their books and put them in storage unless they can find another suitable location to run the library. Right now the Town Hall basement is the only available space for Town functions. No money has been budgeted by the Town for the Library for their relocation/storage.
g. Historical Society – re: request for space in TOB basement. It was decided to table this discussion to a future meeting.
Pittsfield Selectboard Minutes page 5
July 6, 2010
f. Town Property – re: prebuy for 2010-11 heating season. Patty prepared a five-year history of usage of the various buildings. Discussion. It was decided to prebuy 800 gallons of LP for the Town Garage and 1200 gallons of #2 fuel oil for the Town Hall. Patty will check with Mark McManus to see if the Town Office Building will need heat this winter during construction. If it
will, the Town will prebuy 300 gallons of #2 fuel oil and 250 gallons of kerosene for the Town Office Building.
g. Appointment – re: Town Health Officer. The Board appointed Sandy Begin to this position. A Letter of Appointment will be sent to her.
h. Town Property – re: request to use Bandstand. Patty said that the Church would like to reserve the bandstand for a concert on the first Saturday in August. Alternate dates include the 2nd and 3rd Saturdays. The Board approved the request.
Other Business
a. Selectboard – re: next meeting. The next meeting will be held on August 3, 2010. The Secretary will post Warnings as required.
b. Asst. Town Clerk and Treasurer – re: introduction. Patty introduced Jessica Lalumiere as her newly appointed assistant. She replaces Mary Lee Stevens who retired at the beginning of the month. As Assistant Treasurer, Jessica will be an authorized signer on the Town’s accounts.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, August 3, 2010 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved August 3, 2010
_______________________________________
Peter Borden, Jr., Chair
_______________________________________
Mark Begin
_______________________________________
Jerry Drugonis
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