PITTSFIELD SELECTBOARD MEETING MINUTES
PITTSFIELD SELECT BOARD SPECIAL MEETING MINUTES
DATE: January 5, 2012
PRESENT: George Deblon, Patty Haskins, Joe Poston, John Weitman, Mark McManus, Don Flynn
AGENDA: Call to Order
Pittsfield Town Office Renovation Project – Construction Update Meeting
Adjourn
Mark McManus called the meeting to order at 3:30pm.
Pittsfield Town Office Renovation Project – Construction Update Meeting:
Mark McManus opened up the meeting by briefly going over the contract between the Town and Mark McManus for program management for the VCDP grant. The contract had been executed on January 3rd 2012, and gives Mark the authority to administrate the paperwork related to the VCDP Grant on behalf of the Town.
McManus asked Joe about the status of some change orders. Joe informed Mark that he hasn’t done any change orders recently, but he pointed out a few things that would need to be changed. The boards in the attic on the floor need to be taken out, Joe estimated the cost would be about $680. The ceiling channels are also going to need to be changed.
Patty then inquired about an invoice that the Town had received for Concrete inspection from Beck Engineering, P.C., which had been forwarded from Wright Construction. She and the Select Board were unsure as to whether or not the Town should responsible for that or Wright Construction. Joe and John both responded that the Town is in fact responsible for the inspection because Wright Construction needs to remain impartial.
There was then some discussion about the roof. Joe stated that the roof work is coming up but they can’t put a price on it yet. They will have a better idea when it gets closer to starting it. McManus suggested putting a new layer of plywood up there. John said that could be doable, it would just give the roof a longer drip edge.
McManus let the board know that the fire damper for the vault would cost $126 plus shipping and discussed the damper briefly.
McManus then stated that the baseboard radiators will be a primed paintable surface. Don had a few concerns about whether or not those would last very long. McManus replied that they should last for quite some time.
McManus let the board know that soon the colors will need to be picked for the ceiling diffusers for the air conditioner. All of the colors to pick from are very light. Mark said he would send Patty the chart with the color choices so that she could pick one. He recommended off-white.
McManus then brought up that he had heard about some rumors going around regarding the heat in the vault. In order to clear up any confusion he elaborated on
Pittsfield Special Select Board Minutes page 2
January 5, 2012
the plans. He stated that the vault has no heat or air conditioning in it at all. The vault will get most of it’s heat from the surrounding environment because the concrete holds the temperature. Tubing is being put in the floor that can be hooked up to the boiler in case of an emergency to give the vault some radiant heat, but it is by no means intended to be the one heat source for the vault. Joe then stated that’s it’s the only possible way that the vault can really be heated anyway without putting the contents at risk.
Mark then went over the Application and Certification for payment. Wright Construction applied for $53,727.07 for work done on the Town Office Renovation project since the previous application. McManus went over the breakdown of work done and how much Wright was asking for each item. There were no questions or concerns from those present. McManus then approved and signed the Certification for Payment.
George then brought up the blacktop paving outside of the Town Office building. It should end up being about 1.5’’ thick over the old pavement. Someone is coming tomorrow to go over the plans and get the paperwork ready. There was then some brief discussion about the paving and the placement of the sidewalk. The subject will be looked into more thoroughly toward the end of the project.
The meeting adjourned at 4:20pm. The next Regular Select Board meeting is scheduled for Tuesday, January 17, 2012 at 6:00pm at the Town Clerk’s Office and the next Town Office Building Project meeting is scheduled for Thursday February 2, 2012 at 3:00pm.
Recorded by
Jessica L. Kuzma
Secretary
Approved January 17, 2012
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Mark Begin, Chair
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George Deblon
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Jerry Drugonis
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