PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
Archive 2006
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 19, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Scott Warren
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Peter Borden – re: Building Committee update
b. Scott Warren – re: WRVA budget meeting
Correspondence
a. George D. Aiken Resource Conservation & Development Council – re: thank you for contribution
b. LEPC #12 – re: Mutual Aid Agreement
c. Email from Peter Borden – re: Rutland Regional Ambulance coverage
d. VT Agency of Natural Resources – re: Project Review Sheet for Roberta and Ronald Zampolin
e. VT Agency of Natural Resources – re: Project Review Sheet for Alfred Baldwin
f. VT Dept. of Liquor Control – re: Original General Store name change
g. VTrans – re: Notice of Open House and Retirement
h. Email from Henry Hotchkiss – re: GMEDC update
i. VAST – re: VAST News December 2006
j. The Trust for Public Land – re: Land and People Fall 2006
k. VTrans – re: Bridge #127 over Guernsey Brook on Route 100
l. TRORC – re: newsletter December 2006
m. VT Agency of Natural Resources – re: WW-3-1260 Zampolin 3-lot subdivision
n. VT District Environmental Commission – re: Act 250 Notice Minor Application for Vermont Venture Equities, LLC
o. VLCT – VLCT News December 2006
p. VT Agency of Natural Resources – re: WW-3-1035-1 Alfred Baldwin amend previous permit
q. Email from VLCT – re: notice to not pay January BC/BS bill
r. VT Agency of Natural Resources – re: WW-3-1035 Alfred Baldwin Lot #2
s. Rutland Superior Court – re: proposed Rutland County Budget FY 2007-8
t. VT Coalition of Municipalities – re: request for annual dues
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Tweed River Drive issues – re: update
d. Historical Society – re: space concerns
e. Septic – re: Municipal Delegation update
f. Liberty Hill Road storm damage – re: Road Commissioner update
New Business
a. VLCT insurance – re: request to pay semi-annually or quarterly
b. Selectboard – re: Annual Report topics
c. Zoning Board – re: request for additional appointees
Pittsfield Selectboard Minutes page 2
December 19, 2006
Budget
a. General Fund
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
Adjourn
Terry called the meeting to order at 5:55pm. The Minutes of the December 5, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Peter Borden – re: Building Committee update. Peter said that the Committee is now waiting for the architect to present plans reflecting recent proposed changes. It is possible that the Historical Society and the Library could share space in the basement with the Historical Society having a secure area under the slab at the back of the building. When these plans are available, the Building Committee would like the Selectboard to invite the Historical Society and the Library to a meeting to discuss these proposed ideas. It was added that this solution could possibly not be a permanent one if additional Town Office space is needed in the future.
b. Scott Warren – re: WRVA budget meeting. Scott said that the meeting was basically a question/answer type of meeting. The Board asked if Scott knew how many runs were made to Pittsfield last year. Scott said that in 2003 there were 21, in 2004 there were 20, in 2005 there were 15, and in 2006 (so far) there were 19. The average per call comes to $900.00. He added that there has not been a significant increase in the budget in recent years. The increase this year is for several reasons: 1) Medicare reimbursement and delay in those payments, 2) replacement of communication equipment, 3) replacement of the septic system (some grant money was available to assist with the cost), and 4) uninsured patients/non paying patients. Scott noted that wages have been restructured to help reduce overall costs. The Town’s portion is based on a per capita rate, but has risen by about 40% across the board to all the Towns that are covered by WRVA. Scott made a personal note that WRVA (its employees and Board of Directors) is working very hard to provide quality professional service to its Towns. The Board thanked Scott for attending tonight’s meeting.
Correspondence
a. George D. Aiken Resource Conservation & Development Council – re: thank you for contribution. No action taken by the Board.
b. LEPC #12 – re: Mutual Aid Agreement. This mutual aid agreement was developed by the Vermont Homeland Security Unit and has been determined to be an essential part of being compliant with the National incident management system, according to the Department of Homeland Security. This memo has been sent to all emergency services, towns and villages in the LEPC #12 district. No action taken by the Board.
c. Email from Peter Borden – re: Rutland Regional Ambulance coverage. Peter said that Rutland Regional Ambulance Service needs a formal letter requesting their Board to consider ambulance coverage to the Town of Pittsfield. They will then respond to the request. The Secretary was asked to compose and send a letter to Rutland Regional Ambulance Service.
Pittsfield Selectboard Minutes page 3
December 19, 2006
d. VT Agency of Natural Resources – re: Project Review Sheet for Roberta and Ronald Zampolin. This project wants to subdivide 31 acres into three lots: Lots #1 and #2 will be 10.1 acres and Lot #3 will be 10.8 acres – proposal to construct three bedroom single family residences with on-site water and wastewater disposal systems on all three lots. This property is located on South Hill Road, however it was noted that the Project Review Sheet states Route 100. This will be kept on file at the Town Clerk’s Office.
e. VT Agency of Natural Resources – re: Project Review Sheet for Alfred Baldwin. This project would like to amend permit WW-3-1035 to lift the development restrictions on Lot #2, and improve Lot #2 with a three bedroom single family dwelling with a shared well and on-site wastewater disposal system. This will be kept on file at the Town Clerk’s Office.
f. VT Dept. of Liquor Control – re: Original General Store name change. The original license was in the name of the Vermont General Store. This new license is simply based on a change in business name at the same location. Terry made a motion to approve this license. Seconded by Mark. All in favor.
g. VTrans – re: Notice of Open House and Retirement. On Friday, December 15th, an open house was held to bid farewell to David Lathrop and Sumner Page, Jr. No action taken by the Board.
h. Email from Henry Hotchkiss – re: GMEDC update. Henry said that he has heard from Neal Fox and that the GMEDC could/would write the Accessibility Modification Grant if the Town wanted. Henry added that he has inquired whether the grant could be written with partial assistance or whether it would be easier to have GMEDC write the whole grant. No action taken by the Board.
i. VAST – re: VAST News December 2006. No action taken.
j. The Trust for Public Land – re: Land and People Fall 2006. No action taken.
k. VTrans – re: Bridge #127 over Guernsey Brook on Route 100. The Right-of-Way Section is reviewing plans for this project, which involves work on the bridge and associated approach work. Their research in the land records did not discover a width for the right-of-way for TH #2 and #19. They are therefore requesting written concurrence what the Town wishes to claim for a right-of-way. The Secretary was asked to respond that the Board had no concerns or objections regarding this matter.
l. TRORC – re: newsletter December 2006. No action taken.
m. VT Agency of Natural Resources – re: WW-3-1260 Zampolin 3-lot subdivision. This letter from Terry Shearer indicates that there are items not included or were insufficient with the submitted material. This will be kept on file at the Town Clerk’s Office.
n. VT District Environmental Commission – re: Act 250 Notice Minor Application for Vermont Venture Equities, LLC. This project is generally described as converting part of the front of the building for yoga/pilates and constructing an on-slab, enclosed entry to the side of the building and basement. No hearing will be held unless on or before December 27, 2006 a party notifies the District Commission of an issue or issues requiring the presentation of evidence. It is also noted that the Commission will not issue a Land Use Permit in this case until the applicant has filed a Wastewater System and Potable Water Supply Permit. This will be kept on file at the Town Clerk’s Office.
o. VLCT – VLCT News December 2006. No action taken.
p. VT Agency of Natural Resources – re: WW-3-1035-1 Alfred Baldwin would like to have the previous permit amended to lift deferral from Lot #2 and add a 3-bedroom house. This acknowledges receipt of the application and fee. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 4
December 19, 2006
q. Email from VLCT – re: notice to not pay January BC/BS bill. This correspondence notes that BC/BS has inappropriately sent all members of the VLCT Health Trust bills for January 2007 premiums despite notification from VLCT that they are switching to CIGNA for the new year. They urge Towns to either ignore the bills or return them, unpaid with the words “Cancelled” to Blue Cross. Patty said that she has not received a bill from BC/BS as of today.
r. VT Agency of Natural Resources – re: WW-3-1035 Alfred Baldwin Lot #2. This letter from Terry Shearer indicates that there are items not included or were insufficient with the submitted material. This will be kept on file at the Town Clerk’s Office.
s. Rutland Superior Court – re: proposed Rutland County Budget FY 2007-8. Patty said that this was just received and will look it over and address it at the next meeting when the budget is addressed.
t. VT Coalition of Municipalities – re: request for annual dues. (see Budget – General Fund)
Old Business
a. TH #15 – re: update. Terry said there is no new input and has a call into Attorney M.B. Neisner.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. Peter said that he has received no response to his previous inquiries and would contact someone else with the State.
c. Tweed River Drive issues – re: update. A civil engineer with VTrans has made a site visit to the area adjacent to the Bilunas property. His letter recommends lining the ditch with stonefill to prevent erosion in times of heavy runoff. The Secretary was asked to send John a letter indicating that this project would be done in the spring. A copy of the letter from the engineer will be enclosed.
d. Historical Society – re: space concerns (see Guests and Committee Reports (a))
e. Septic – re: Municipal Delegation update. Martha said that she had received some additional information but had not been able to review it. She said she would have something to present at the next meeting.
f. Liberty Hill Road storm damage – re: Road Commissioner update. Mark said he would check with George and report at the next meeting.
New Business
a. VLCT insurance – re: request to pay semi-annually or quarterly. Discussion. Terry made a motion to pay the insurance semi-annually. Seconded by Peter. All in favor
b. Selectboard – re: Annual Report topics. Terry presented some of the items he would like to include in the report. Additional suggestions were made.
c. Zoning Board – re: request for additional appointees. Terry said that he received an email from Robert Charlebois stating that he felt that the current three-person Zoning Board was not big enough and would like to serve. It was recommended that five to nine would be better. Discussion. The Selectboard felt that five was sufficient. They discussed whether or not to implement additional appointments now or wait until Town Meeting. Current members include Suana Bicek, Joseph Fuster, and Kris Sperber. They are appointed for 3-year terms. Peter made a motion to increase the number of appointments to the Zoning Board from three to five. Seconded by Mark. All in favor. Terry asked the Board to consider the final appointee and the appointments would be made at the next meeting with their term to expire at Town Meeting at which time new terms would be made.
Budget
a. General Fund
Income
Interest (Checking/CD’s) – increase to $3500.00
Pittsfield Selectboard Minutes page 5
December 19, 2006
Interest (Restricted Funds) – decrease to $3000.00
Expenses
Bonds and Insurance – VLCT Unemployment Trust – increase to $848.00
Dues and Contributions
VLCT – increase to $839.00
Quin Town Seniors – increase to $1462.50
VNA VT/NH – increase to $914.00
Central VT Council on Aging – increase to $500.00
Green Mtn. Economic Development – increase to $212.50
Other Services
Advertising – increase to $400
Marshall & Swift Licensing – will be included in Listers’ Budget
Maintenance
Town Hall – decrease to $2500.00
Garage – increase to $650.00
Fire Alarm – increase to $225.00
Utilities – Town Hall
Electricity – increase to $700.00
Fuel – increase to $3500.00
Utilities – Town Office Building
Electricity – increase to $1120.00
Fuel – increase to $5700.00
Phone – decrease to $1200.00
Utilities – Town Garage
Phone – increase to $630.00
LP Gas – increase to $2800.00
Utilities – Street Lights – decrease to $2700.00
Planning Commission
Printing, Copies, Typing – increase to $500.00
Advertising – decrease to $125.00
Miscellaneous – increase to $700.00
Salaries – increase 3.3%
Custodian – increase to $826.00
Selectboard Secretary – increase to $2324.25
Town Clerk – increase to $13221.36
Town Treasurer – increase to $13221.36
Asst. Town Clerk & Treasurer – increase to $10446.72
Budget Disbursements
Highway Equipment Fund – Warned Item $10000.00
Town Office Building Fund – Warned Item $20000.00
Capital Projects
Recreation Area Upgrades – decrease to $700.00
Ancient Roads Expense – increase to $3200.00 (grant money $2400.00)
b. Highway Fund
Mark will speak with Road Commissioner George Deblon to see if there are any further issues
Pittsfield Selectboard Minutes page 6
December 19, 2006
The meeting adjourned at 8:10pm. The next Regular Selectboard meeting is scheduled for Tuesday, January 2, 2007 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved January 2, 2007
______________________________________
Terry Manley, Chair
______________________________________
Mark Begin
______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: December 5, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Dot Williamson, Lettie Fifield, Thelma and John Barrows
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Dot Williamson, Lettie Fifield, Thelma and John Barrows – re: Pittsfield Historical Society
Correspondence
a. TRORC – re: Minutes of October meeting
b. Ronald Eskin – re: Delinquent Tax appeal
c. Santa’s Land – re: Santa’s Land Gazette Nov/Dec 2006 newsletter
d. Genealogical Society of Utah – re: request to add records to data base
e. Vermont Ventures Equities, LLC – re: Act 250 Land Use Permit application for change of use
f. VT Agency of Natural Resources – re: Vermont Ventures Equity LLC – Project Review Sheet for change of use
g. VLCT – re: luncheon sponsored by Vermont Association of Chiefs of Police
h. John Bilunas – re: ditch in front of his home on Tweed River Drive (see Old Business (c))
i. VT Agency of Natural Resources – re: Roberta and Ronald Zampolin – subdivision permit application request for information
j. Southern Windsor County Regional Planning Commission – re: Survey for Regional Road Foreman Meetings
Old Business
a. TH #15 – re: status
b. Liberty Hill Road repair – re: status of compensation from landowner
c. Tweed River Drive issues – re: update
d. Hopkins driveway issues – re: update
e. Town Clerk’s Office – re: water update
f. Historical Society – re: space concerns (see Guests and Committee Reports (a))
g. Kyle Kershner property issues – re: update
h. Septic – re: Municipal Delegation update
i. WRVA – re: budget issues
j. Health Insurance – re: update and comparison of plans
k. Planning Commission – re: timeline request
New Business
a. Green Mountain Economic Development Commission – re: lack of response to Building Committee’s requests for grants
b. Liberty Hill Road – re: storm damage update
c. Town Office Building – re: concerns about carpet
Pittsfield Selectboard Minutes page 2
December 5, 2006
Budget
a. Cemetery
b. General Fund
Parks and Ground
c. Highway
Other Business
a. Selectboard Secretary – re: additional pay for meeting
Adjourn
Terry called the meeting to order at 6:00pm. The Minutes of the November 28, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Dot Williamson, Lettie Fifield, Thelma and John Barrows – re: Pittsfield Historical Society. The members present stated that they would like a 500 sq.’ area with display space, meeting space, closet/storage space, and area for a computer. Right not they don’t have any secure space. As a result items have gone missing. There is also not enough area or meetings and the stage area is not handicapped accessible. People who have wanted to make donations of items have to be declined due to the lack of space and security. If they remain at the Town Hall, changes would have to be made and funding would be needed. Discussion. The Board felt that they wouldn’t know how much space if any would be available until the Town votes on the renovation’s expense at Town Meeting in March. Before they left, Lettie requested that if the old pull-down maps that were used when the building was a school were located when work begins the Society would like to have them.
Correspondence
a. TRORC – re: Minutes of October meeting. This meeting was held on October 25th and Pittsfield’s representative was present. No action taken by the Board.
b. Ronald Eskin – re: Delinquent Tax appeal. Mr. Eskin’s correspondence addresses his concerns regarding the penalty and interest imposed on his tax bill. He feels that they are excessively high. He has spoken with Delinquent Tax Collector Eunice MacDonald-Rice and was told she did not have the authority to waive them. He now appeals to the Selectboard. Discussion. The Board asked the Secretary to send Mr. Eskin a letter stating that the Town voted to collect taxes on August 15th and November 15th and that penalties and interest are directed by State Statute. Neither the Delinquent Tax Collector nor the Selectboard have the authority to waive the penalty and interest from delinquent taxes.
c. Santa’s Land – re: Santa’s Land Gazette Nov/Dec 2006 newsletter. Santa’s Land, located in Putney, VT, will be celebrating its 50th anniversary. They can be found online at www.Santa’sLand.com.
d. Genealogical Society of Utah – re: request to add records to database. Patty said that these would include mostly vital records and some land records. She added that at the present time there are no state or federal regulations that prohibit this. Discussion. Peter said that he would look at their website and report back to the Board at the next meeting.
e. Vermont Ventures Equities, LLC – re: Act 250 Land Use Permit application for change of use. This application describes the project as arranging the front half of the building for use as a Yoga/Pilates facility and the construction on a slab of an enclosed entry to the side of the building and basement. The applicant further stated that this structure is considered to be in the floodplain but any work done should not have any affect. This will be kept on file at the Town Clerk’s Office.
Pittsfield Selectboard Minutes page 3
December 5, 2006
f. VT Agency of Natural Resources – re: Vermont Ventures Equity LLC – Project Review Sheet for change of use. This project is generally described as an exercise facility (8 people for one hour for two days a week) in the front of the building and reduce the number of employees by two in the office area. This will be kept on file at the Town Clerk’s Office.
g. VLCT – re: luncheon sponsored by Vermont Association of Chiefs of Police. This luncheon will be held on January 11, 2007in Montpelier. It was noted that First Constable Tim Hunt received a copy. No action taken by the Board.
h. John Bilunas – re: ditch in front of his home on Tweed River Drive (see Old Business (c))
i. VT Agency of Natural Resources – re: Roberta and Ronald Zampolin – subdivision permit application request for information. This correspondence requests the confirmation of the name of the road by the applicants. The State’s records show it as being South Hill Road. This will be kept on file at the Town Clerk’s Office.
j. Southern Windsor County Regional Planning Commission – re: Survey for Regional Road Foreman Meetings. As Pittsfield is not part of Windsor County, the Board took no action.
Old Business
a. TH #15 – re: status. No property owners attended the meeting. Terry said he would contact Attorney M.B. Neisner to see about filing with Superior Court.
b. Liberty Hill Road repair – re: status of compensation from landowner. Peter said that he has not heard from anyone at the State and would try contacting them by email.
c. Tweed River Drive issues – re: update. John Bilunas and Mary Anne Dougherty sent an email to Town Clerk Patty Haskins requesting that it be part of the official record. He summarized his concerns regarding his driveway and previous correspondence and dealings he has had with the Road Commissioner and Selectboard. In his email he also makes several suggestions for solutions. Discussion. The Board met with John last week and felt that the ditch could be cleaned out more on the upside but that it took the last rainfall well. It was decided to ask the State to inspect the site and make recommendations.
d. Hopkins driveway issues – re: update. The Board said that the plan for this problem is to dig up the ditch and put in stones to carry the water. This project would not be undertaken until spring. The Secretary was asked to send Marsha a letter outlining the project.
e. Town Clerk’s Office – re: water update. Surprisingly no water was found in the office after the heavy rains of December 1st.
f. Historical Society – re: space concerns (see Guests and Committee Reports (a))
g. Kyle Kershner property issues – re: update. Terry updated Mark on Kyle visit to the last meeting and his continued concerns regarding the issue of dumping on his property on South Road. Discussion. After inspecting the site, it was felt that the majority of the dumped trash was beyond the turnaround area at the Town line. The Secretary was asked to send Kyle a letter suggesting that he erect No Dumping, Private Property signs and should the situation continue he contact the Rutland County Sheriff’s Department as the Town has no enforcement.
h. Septic – re: Municipal Delegation update. Martha said that she had contacted the Town of Stockbridge and Cathy Brown said that she believes they intend to have the State handle everything. Martha has not heard from Rochester yet. Discussion. Martha was asked to contact Two Rivers and see how they are advising their towns and also check with Sarah Gray who is associated with the Quin-Town Partnership. She will report back to the Board with any information she receives.
i. WRVA – re: budget issues. Terry said that he hopes to attend their meeting on December 6th. Scott Warren, Pittsfield’s representative, also plans to attend. Terry said he would like to find out how many runs to Pittsfield WRVA makes annually. Peter said he would speak with Rutland Regional Ambulance to see if they could cover the Town and the comparative cost.
Pittsfield Selectboard Minutes page 4
December 5, 2006
j. Health Insurance – re: update and comparison of plans. Patty presented the information she obtained and after discussion, the Board agreed to remain with VLCT, which will be switching to CIGNA.
k. Planning Commission – re: timeline request. The timeline was reviewed. It was felt that the Planning Commission should Warn their first public hearing around January 25th to allow for a vote by Australian ballot by June 15, 2007. Patty reviewed the Warning and Hearing time frames.
New Business
a. Green Mountain Economic Development Commission – re: lack of response to Building Committee’s requests for grants. The Committee is becoming increasingly frustrated from the Commission’s non-response to their requests for assistance with grants for the Town Office renovation project. Discussion. The Board opted to take no action at this time, but at some point could send a letter to the Commission. The Board will wait to hear from the Building Committee.
b. Liberty Hill Road – re: storm damage update. Repairs have been completed however Road Commissioner George Deblon has suggested that a larger culvert be installed in the future.
c. Town Office Building – re: concerns about carpet. Patty said that she has contacted several carpet cleaning companies in response to health issues that have been experienced by her, Mary Lee and others with the dampness and mustiness in the office. She has arranged for Chem Dry to come on December 11th and clean and treat the carpet. The Board agreed.
Budget
a. Cemetery
Expenses
Flags – increase to $300.00
b. General Fund - Parks and Ground
Expenses
Labor – increase to $1800.00
Fuel – increase to $110.00
c. Highway
Expenses
Fuel (Diesel) – increase to $6500.00
Hired Equipment (Backhoe) – increase to $5000.00
(Trucks) – increase to $1800.00
Material (Gravel) – increase to $22000.00
(Sand) – increase to $14000.00
(Chloride) – increase to $4000.00
(Culverts) – increase to $2500.00
Miscellaneous – increase to $2000.00
Repair (International 4900) – increase to $2000.00
(Ford F-450) – increase to $2000.00
(Loader) – increase to $2000.00
(Grader) – increase to $2000.00
Other Business
a. Selectboard Secretary – re: additional pay for meeting. The Board approved additional pay of $25.00 for this meeting due to the additional time in preparing correspondence.
Pittsfield Selectboard Meeting page 5
December 5, 2006
The meeting adjourned at 7:35pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 19, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 19, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
UNAPPROVED
DATE: November 28, 2006
PRESENT: Terry Manley, Peter Borden, Jr., Patty Haskins, Kyle Kershner, Suana Bicek, Judy Manley, James Cullen
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kyle Kershner – re: lot on South Hill
b. Suana Bicek – re: Planning Commission update
Correspondence
a. VLCT – re: complaint against BC/BS
b. VT Agency of Natural Resources – re: Vermont Ventures Equity, LLC WW-3-0555-1R1 Amend permit – Change of Use
c. TRORC – re: Draft Rail Plan
d. VLCT – re: FY08 Dues
e. VT Agency of Natural Resources – re: Liberty Hill Road Trust c/o Dennis Kulesza, Trustee, Wastewater System & Potable Water Supply Permit WW-3-1224
f. WRVA – re: notice of meeting
g. Pittsfield Historical Society – re: space for the Society in the Town Office Building (see New Business (a))
h. GMNF – re: Invitation for Comments – Caryl Brook Bridge Replacement Project
i. MVP Health Care – re: Health Care Rates for Vermont Municipalities
j. The Trust for Public Land – re: Fall 2006 publication
k. VLCT – re: CIGNA Health Care packet of information
l. Blue Cross/Blue Shield of Vermont – re: response to events with VLCT Health Trust
m. George D. Aiken RC&D/Northern VT RC&D – re: November 2006 newsletter
Old Business
a. TH #15 – re: update
b. Liberty Hill Road repairs – re: update regarding compensation from landowner
c. Tweed River Drive issues – re: update
d. Hopkins driveway issues – re: update
e. Town Clerk’s Office – re: water update
New Business
a. Historical Society – re: space concerns
b. Citizen Concern/Complaint – re: removal of chair from park
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: two requests from Constance Mendell’s Occasions Catering, Inc. d/b/a The Village Porch
Other Business
a. Septic – re: Municipal Delegation
Adjourn
Pittsfield Selectboard Minutes page 2
November 28, 2006
Terry called the meeting to order at 6:08pm. The Minutes of the November 24, 2006 meeting were approved with no corrections or changes.
Guests and Committee Reports
a. Kyle Kershner – re: lot on South Hill. Kyle felt that this area would become an attractive nuisance and recently he found that dumping had taken place. He offered to sell the small portion within the Town of Pittsfield to the Town or in exchange for the use of the area as a turn around for the Town Highway Department, perhaps the Town would consider assuming the removal of trash that is dumped. Discussion. The Board felt that they would like to discuss this with Mark when he is present. The Board said that they would respond to Kyle as soon as they are able.
b. Suana Bicek – re: Planning Commission update. Suana said that the Commission is meeting weekly. They have been working on a by-law that would meet with the vision for the Town. When ready they will need to hold a public hearing/s before presenting anything to the Selectboard for their public hearing. She said that they plan to have Peter Gregory from TRORC present a power point program on zoning. They are hoping to come up with a plan that is not so much to do with restrictions but protection. She said that there are many divergent opinions and ideas within the Commission. She will keep the Selectboard informed. She asked if Patty could give her a timeline of dates to help them plan for June 15, 2007 deadline.
Correspondence
a. VLCT – re: complaint against BC/BS. The VLCT Health Trust has filed a formal complaint against BC/BS of Vermont with the Department of Banking, Insurance, Securities and Health Care Administration. They state that BC/BS has violated State Banking and Insurance Regulations for failure to provide specific information. No action needed from the Board.
b. VT Agency of Natural Resources – re: Vermont Ventures Equity, LLC WW-3-0555-1R1 Amend permit – Change of Use. This is a change of use for an exercise facility in the front of the building, a reduction in the number of employees with design flow based upon eight people. This building is located at 3621 Route 100, the former Country Butcher. This will be kept on file at the Town Clerk’s Office.
c. TRORC – re: Draft Rail Plan. VTrans is having a final meeting series to discuss the State’s draft rail plan. This public information meeting will be held on November 29th at the Vermont Interactive Television studio sites throughout Vermont. No action taken by the Board.
d. VLCT – re: FY08 Dues. The organization’s dues will be $839.00 for FY08. This information will be held until budget meetings begin.
e. VT Agency of Natural Resources – re: Liberty Hill Road Trust c/o Dennis Kulesza, Trustee, Wastewater System & Potable Water Supply Permit WW-3-1224. This project consists of the conversion of an existing residence to a day spa located at 1071 Liberty Hill Road. It has been approved subject to conditions cited. This will be kept on file at the Town Clerk’s Office.
f. WRVA – re: notice of meeting. The Selectboard has been invited to attend a meeting of WRVA’s Board of Directors on December 6th for the purpose of providing information and discussion regarding the service’s budget for the 2007 year. A preliminary copy of the anticipated budget shows an approximate 41% increase for the Town of Pittsfield. Peter said that Scott Warren is planning to attend the next Selectboard meeting and hopes that a Board member will be able to attend. Terry said that he would try to attend.
g. Pittsfield Historical Society – re: space for the Society in the Town Office Building (see New Business (a)).
Pittsfield Selectboard Minutes page 3
November 28, 2006
h. GMNF – re: Invitation for Comments – Caryl Brook Bridge Replacement Project. Plans are for the replacement of three bridges all located in Chittenden. This appeared to be a
notification of the planned project with an invitation for comments. No action taken by the Board.
i. MVP Health Care – re: Health Care Rates for Vermont Municipalities. This packet of information presents rates for comparison to the Town’s current provider. Patty was asked to prepare for the Board a comparative chart of the plans, which are available to the Town for the Board to review.
j. The Trust for Public Land – re: Fall 2006 publication. No action taken.
k. VLCT – re: CIGNA Health Care packet of information. This is the plan that VLCT has contracted to provide health coverage. This will be reviewed.
l. Blue Cross/Blue Shield of Vermont – re: response to events with VLCT Health Trust. This letter is in response to VLCT formal complaint (see Correspondence a)).
m. George D. Aiken RC&D/Northern VT RC&D – re: November 2006 newsletter. No action taken.
Old Business
a. TH #15 – re: update. There has been no response from any property owners as yet inviting them to attend the December 5th meeting.
b. Liberty Hill Road repairs – re: update regarding compensation from landowner. Peter said he has not heard anything yet,
c. Tweed River Drive issues – re: update. Terry said that Road Commissioner George Deblon did some work but it still appears to be unsatisfactory to the property owner John Bilunas. As for the mailboxes, there appears to be a low area caused by cars pulling in to check their mailboxes. Patty was asked to schedule a meeting for the Board and George to meet with John Bilunas to find out what he expects and how best to resolve his concerns.
d. Hopkins driveway issues – re: update. No further information was learned. This will be tabled until the next meeting when Mark is present.
e. Town Clerk’s Office – re: water update. Patty said that no more incidents have occurred since the end of October. She felt that Mark would need to inspect the site when it is actually raining.
New Business
a. Historical Society – re: space concerns. Several members plan to attend the next meeting of the Selectboard to discuss ideas for the Board to consider, including letting the Society share the basement with the Library or remodeling the stage area in the Town Hall for their use. They would need 24/7 access to the space for meetings and to arrange displays. This will be placed on the agenda for the next meeting.
b. Citizen Concern/Complaint – re: removal of chair from park. Terry said that Joe Desena would remove the chair.
c. Request to Cater Malt and Vinous Beverages & Spirituous Liquors – re: two requests from Constance Mendell’s Occasions Catering, Inc. d/b/a The Village Porch. The first request was for a fundraiser for the Rutland Women’s Shelter to be held at Riverside Farm on December 5, 2006. The second request was for the Randolph National Bank Christmas Party to be held at Riverside Farm on December 9, 2006. Both requests were approved via email with each of the Board members.
Pittsfield Selectboard Minutes page 4
November 28, 2006
Other Business
a. Septic – re: Municipal Delegation. Septic Officer Martha Beyersdorf presented a summary of the advantages, disadvantages, responsibilities, and her personal thoughts regarding the inception of a Municipal Delegate to administer the State’s regulatory program for onsite wastewater and drinking water supply systems. Per regulatory changes, the current system will be ending on July 1, 2007, at which time a state permit will be required for all repairs, upgrades, and new construction. She felt that for the Town to have a Municipal Delegate, it might need to budget for a paid, part-time position with office space and supplies in the Town
Office. She also noted that Pittsfield might be able to work with someone who could manage several adjoining towns. Terry asked Martha to contact Stockbridge and Rochester to see what their plans are for July 1st and advise the Board.
The meeting adjourned at 6:53pm. The next Regular Selectboard meeting is scheduled for Tuesday, December 5, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved December 5, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: November 14, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr.
AGENDA: Call to Order
Approve Minutes
Correspondence
Old Business
New Business
Other Business
Adjourn
Terry called the meeting to order at 5:55pm. The Minutes of the October 26, 2006 Regular Meeting and the November 2, 2006 Special Meeting were approved with no corrections or changes.
Pittsfield Selectboard Minutes page 2
November 14, 2006
Correspondence
Old Business
Pittsfield Selectboard Minutes page 3
November 14, 2006
New Business
a. Town Clerk's Office - re: water in office on October 23rd and 29th. Mark said that he was not made aware of any water problem. He asked that he be contacted should there be a future occurrence.
Other Business
Pittsfield Selectboard Minutes page 4
November 14, 2006
The meeting adjourned at 6:30pm. The next Regular Selectboard meeting is scheduled for Tuesday, November 28, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 28, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
___________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD MEETING MINUTES
PITTSFIELD SELECTBOARD SPECIAL MEETING MINUTES
DATE: November 2, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Eunice MacDonald- Rice
AGENDA: Call to Order
Appointment - re: Delinquent Tax Collector
Adjourn
Terry called the meeting to order at 7:17am.
Appointment - re: Delinquent Tax Collector
This position became vacant due to the recent death of Richard McGarry. Eunice had expressed an interest in the position and had reviewed material supplied by Town Clerk Patty Haskins. Eunice was asked if she had any questions. She wanted to know what had been done in the past. She outlined her experience for the Board and said that her plans included computerizing some of the delinquent tax data.
Peter made a motion to appoint Eunice MacDonald-Rice to the position of Delinquent Tax Collector. Seconded by Mark. All in favor. Her appointment will expire on Town Meeting Day in March, 2007. A Letter of Appointment will be sent to her by the Secretary.
The meeting adjourned at 7:25am. The next Regular Selectboard meeting is scheduled for Tuesday, November 14, 2006 at 6:00pm at the Town Clerk’s Office.
Recorded by
Martha L. Beyersdorf
Secretary
Approved November 14, 2006
_______________________________________
Terry Manley, Chair
_______________________________________
Mark Begin
_______________________________________
Peter Borden, Jr.
PITTSFIELD SELECTBOARD REGULAR MEETING MINUTES
DATE: October 26, 2006
PRESENT: Terry Manley, Mark Begin, Peter Borden, Jr., Patty Haskins, Kyle Kershner, Marsha Hopkins
AGENDA: Call to Order
Approve Minutes
Guests and Committee Reports
a. Kyle Kershner – re: Highwood Association items
· Parking on Tweed River Drive
· Rename Madison Brook Road
· Replacement signs
b. Kyle Kershner – re: lot on South Hill Road
c. Marsha Hopkins – issues
· Driveway issue
· Noise control issue
Correspondence
a. TRORC – re: updating flood regulations
b. VT Coalition of Municipalities – re: Resolution Calling for the Repeal of the Vermont Statewide Property Tax
c. TRORC – re: Rapid Response Plans
d. VLCT – re: Status Report on 2007 BC/BS Health Insurance Rates
e. FEMA – re: Watermark 2006, No. 2 newsletter
f. VT Environmental Commission – re: request for noise data from Riverside Farm
g. VT Agency of Natural Resources – re: Vermont General Store soil replacement
h.